Last updated: 2026-08-24
Honest Taskers, Healthcare Provider Solutions, and SimiTree lead this year's shortlist of virtual hospice coordinator companies, seven firms ranked on how they carry a hospice agency's coordination and documentation load, from referral intake and eligibility paperwork to certification and recertification tracking, face-to-face encounter deadlines, diagnosis coding, billing, and the interdisciplinary group meeting records that a survey will ask for. Hospice coding carries its own credential, HCS-H, and only one firm on this list names it. Below we set out whether coordination should be staffed or outsourced, when the documentation that defends a claim is created, how it is priced, whether a partner names hospice as a setting, and which deadline to audit first.
Disclosure: Honest Taskers publishes this list and appears at position 1. We're judged on the same five published criteria as every other company here.
At a glance
- 1Honest Taskers
- 2Healthcare Provider Solutions
- 3SimiTree
- 4HomeHealth Advantage
- 5Richter
- 6HealthRev Partners
- 7Staffingly
How we chose the best virtual hospice coordinator companies
We ranked these firms on five facts, each read at the provider's own website on August 24, 2026. Those facts are whether hospice is a named setting rather than an afterthought, what certification the staff hold, published pricing, the delivery model, and named compliance. Hospice-as-a-named-setting leads because this category is full of home health firms that mention hospice in passing, and the two are not interchangeable. Hospice runs on benefit periods, certifications and recertifications, face-to-face encounter deadlines, and a per diem payment structure, not on episodes and OASIS assessments. A firm whose systems and staff are built for home health will treat hospice as an edge case. Blank facts read "not publicly listed" instead of a guess.
Best virtual hospice coordinator companies compared
The table ranks all 7 on the same columns, Honest Taskers first because we publish the list. Facts were read August 24, 2026 and change often, so treat them as a starting point, not a quote.
| Company | Hospice work covered | Certification stated | Published pricing | Delivery model | Compliance named |
|---|---|---|---|---|---|
| Honest Taskers | Referral intake, benefit period and recertification tracking, face-to-face deadline tracking, documentation chasing, IDG meeting records, records requests | None claimed for hospice coding; pool includes licensed nurses and physicians | $10.00–$12.65/hr | Placed staff in your systems, hourly | Compliance officer; HIPAA compliance verified by Accountable; BAA when PHI is accessed |
| Healthcare Provider Solutions | Hospice billing and coding, clinical and operations compliance, medical review consulting, revenue cycle consulting, contracting and credentialing | Hospice coders hold HCS-D and HCS-H (company-stated); named staff RN, HCS-D, COS-C | Not publicly listed | Outsourced services plus consultant on call; 100% US-based | "HIPAA Compliant & Secure"; CHAP and ACHC certified |
| SimiTree | Hospice named as a core setting: RCM, billing, coding, compliance and regulatory risk, cost reporting, credentialing, recruiting | Not publicly listed | Not publicly listed | Outsourced services; 48-hour standard coding turnaround | Not publicly listed on the pages read |
| HomeHealth Advantage | Hospice diagnosis coding | Reviewers are licensed RNs plus certified coders and OASIS specialists (HCS-D, COS-C or equivalent) | Coding from $35, volume discounts | Per chart, human review, 1 to 2 business days, US-based | HIPAA Business Associate Agreement required |
| Richter | Hospice named as a served setting: outsourced revenue cycle, accounting and controller services, ADR management, TPE audit support, QAPI | Named staff RN, RAC-CT, CPA, CGMA | Not publicly listed | Outsourced functions and consulting; 90+ professionals | Not publicly listed |
| HealthRev Partners | Coding and documentation review, discharge review, clinician education and preceptor programs | Dual-certified reviewers, certified RNs and certified coding experts | Not publicly listed | Tiered review scopes; EHR data entry option | Not publicly listed |
| Staffingly | Remote staffing for documentation, prior authorization and front office work | Not publicly listed | $399/wk at 45 hours; $349 at 5+; $299 at 10+ | Placed remote staff; India, Pakistan, Bangladesh | SOC 2 Type II, ISO/IEC 27001:2022, signed BAA, $5M E&O and cyber policy (company-reported) |
Read the certification column against the hospice work column and the shortlist gets short quickly. One firm names hospice-specific coding credentials. Three name hospice as a setting they are built for. The remaining entries are strong at adjacent work, coding, review, education, or staffing capacity, and will be learning hospice's rules on your documentation unless you ask. Two firms publish a price, in different units.
1. Honest Taskers
Best for: hospice agencies whose coordinators are consumed by deadline tracking and documentation chasing rather than clinical work.
Pricing: $10.00–$12.65/hrLocation: US clients; PH, LatAm, India and Pakistan recruitingModel: Staffing by the hourFirst hire: Two-week working trial
Hospice runs on dates, and missing one is a compliance problem rather than an inconvenience. Benefit periods end. Recertifications fall due. The face-to-face encounter has to happen inside a defined window before the third benefit period and be documented properly. Interdisciplinary group meetings have to occur on schedule with records that hold up under survey. Honest Taskers places staff who work inside your electronic health record on exactly that: taking referrals in and gathering election and eligibility paperwork, maintaining the benefit period and recertification calendar, tracking face-to-face encounter deadlines and chasing the documentation afterwards, scheduling interdisciplinary group meetings and keeping the records, chasing physician narratives and signed orders, and assembling records when a medical review request arrives. Staff are trained on HIPAA and data privacy under a dedicated compliance officer, work in your time zone, and a Business Associate Agreement is signed before anyone touches protected health information, with HIPAA compliance verified by Accountable. The talent pool includes licensed nurses and physicians. Rates run about $10 to $12.65 an hour by role, background, schedule, and location, with a two-week working trial on the first hire and 99.6% average monthly retention reported. See the multi-purpose virtual medical assistant service for role detail.
Limitation: the firm claims no HCS-H or HCS-D certification, so hospice diagnosis coding and any eligibility determination stay with your certified coders and clinicians, and it does not take billing on as an outsourced function.
2. Healthcare Provider Solutions
Best for: hospice agencies that want certified hospice coders, US-based support, and medical review help under one roof.
Pricing: Not publicly listedLocation: 100% US-based supportModel: Outsourced services plus consultingCertification: HCS-D and HCS-H coders
Healthcare Provider Solutions is the only firm on this list that names hospice-specific coding credentials, stating that its hospice coders hold both HCS-D and HCS-H. That distinction is the reason it ranks second: hospice diagnosis coding sits under different rules from home health, and the credential exists because the work is different. Around the coding sit hospice billing, revenue cycle consulting, clinical compliance, operations compliance, medical review consulting, due diligence, managed care contracting and credentialing, and both a billing consultant and a clinical consultant available on call. It has been operating over 25 years, supports more than 130 agencies, works across 15 or more electronic medical record systems, keeps support entirely US-based, describes itself as HIPAA compliant and secure, holds CHAP and ACHC certification, and offers a free coding review so you can test the work first.
Limitation: it publishes no pricing and no turnaround figure, names no audited security certification such as SOC 2, and does not place coordinators into your team.
3. SimiTree
Best for: hospice agencies that want billing, coding, compliance, and cost reporting from one post-acute specialist.
Pricing: Not publicly listedLocation: Hamden, ConnecticutModel: Outsourced services and consultingScale: 750+ active clients
SimiTree treats hospice as one of its three core settings alongside home health and behavioral health, rather than as a variation on home health, which matters for a firm this size. Its services span revenue cycle management, billing, coding and documentation review, compliance and regulatory risk, consulting, cost reporting, credentialing and contracting, data analysis, mergers and acquisitions, and recruiting with interim leadership. Cost reporting deserves particular attention for hospice operators, since the hospice cost report is its own discipline and an area where a specialist earns their fee. Coding carries a stated 98% accuracy rate and 48-hour standard turnaround, with AI-assisted technology suggesting codes. Company-reported scale is 1,200 or more experts, 16,000 or more agencies served, and 750 or more active clients.
Limitation: it names no coder certifications at all, publishes no pricing, and states no compliance certification on the pages we read, so credentials and security need confirming directly.
4. HomeHealth Advantage
Best for: hospice agencies that want diagnosis coding at a published per-chart price with a two-day turnaround.
Pricing: Coding from $35Location: All reviewers US-basedModel: Per chart, human reviewTurnaround: 1 to 2 business days
HomeHealth Advantage offers diagnosis coding for hospice as well as home health, at a published starting price of $35 per chart with volume discounts and a standard one to two business day turnaround. Every reviewer is a licensed RN who also holds certified home health coder and certified OASIS specialist credentials, HCS-D, COS-C or equivalent, with a minimum of ten years experience, and all reviewers are US-based. A HIPAA Business Associate Agreement is required. The company states it has never had a claim denial from its coding or OASIS recommendations in over five years. For a hospice agency that needs coding capacity rather than a partner, the published price and turnaround make this the easiest decision on the list.
Limitation: its hospice offering is diagnosis coding only, with the fuller review service built for home health OASIS, so coordination, billing, and compliance work stay elsewhere.
5. Richter
Best for: hospice operators inside a wider post-acute group who want revenue cycle and accounting outsourced together.
Pricing: Not publicly listedLocation: Twinsburg, OhioModel: Outsourced functions and consultingScale: 90+ professionals
Richter names hospice among the settings it serves, alongside skilled nursing and long-term care, home health, and senior living, which makes it the natural fit for an operator running hospice as one arm of a larger business. It provides outsourced revenue cycle management, outsourced controller and accounting services with monthly financials, budgeting and forecasting, Medicaid eligibility work, additional documentation request management, targeted probe and educate audit support, QAPI consulting, and electronic health record consulting. The audit support is the relevant strength for hospice, where medical review activity is a persistent feature rather than an occasional event. Named staff hold RN, RAC-CT, CPA, and CGMA credentials, across more than 90 professionals.
Limitation: hospice coding is not a named service, it publishes no pricing, and it states no compliance or security position.
6. HealthRev Partners
Best for: hospice teams with clinician turnover that need documentation coaching alongside review.
Pricing: Not publicly listedLocation: United StatesModel: Tiered review scopesExtras: Preceptor programs
HealthRev Partners is the education-led option, and hospice documentation is a fair target for that approach because the recurring problems are usually narrative quality and eligibility support rather than code selection. It offers graduated review scopes including Coding Only, Coding Plus, Discharge Review, and Preceptor Partnerships, performed by dual-certified professionals described as certified RNs and certified coding experts, with live clinician guidance by telephone conference and an option to enter data into your electronic health record. Its eight-week new-hire preceptor program and six-week live refresher aim at the source of documentation weakness rather than the symptoms.
Limitation: hospice is not named as a served setting on the pages we read, and it publishes no turnaround figure, no pricing, and no compliance position.
7. Staffingly
Best for: hospice agencies wanting a flat weekly staffing rate with documented security certifications.
Pricing: $399/wk at 45 hours, $349 at 5+, $299 at 10+Location: India, Pakistan, BangladeshModel: Placed remote staff, flat weeklyCompliance: SOC 2 Type II, ISO 27001
Staffingly is the cost-led staffing alternative, at a published $399 a week per person for 45 hours, dropping to $349 at five or more people and $299 at ten or more, which is a straightforward comparison against an hourly rate. It places remote staff for documentation work, prior authorization, and front office tasks, and its documented security position is the strongest here: SOC 2 Type II, ISO/IEC 27001:2022, a signed Business Associate Agreement, and a $5 million errors and omissions and cyber policy, all company-reported. Delivery is from company-stated secured facilities in India, Pakistan, and Bangladesh.
Limitation: it names no hospice experience or credentials and its workflow is AI-assisted with a person verifying output, so keep it to general administrative work and confirm who understands hospice deadlines.
Should hospice coordination be staffed or outsourced?
Staff the coordination, because in hospice the recurring failure is a date rather than a code. Benefit period tracking, recertification scheduling, face-to-face encounter windows, interdisciplinary group meeting records, and physician narrative chasing are all administrative work with hard deadlines, and they reward a named owner who watches a calendar. A medical records specialist earned about $51,140 a year, roughly $24.59 an hour before benefits, according to the U.S. Bureau of Labor Statistics May 2025 wage data for medical records specialists, against roughly $10 to $13 an hour or $399 a week flat for placed remote staff. Outsource coding to a firm whose coders hold HCS-H, since hospice coding rules differ from home health and the credential exists for a reason. Outsource billing and cost reporting when the hospice cost report or your days in accounts receivable are beyond your finance team. What none of these arrangements can move off your desk is eligibility: the clinical judgement that a patient has a prognosis of six months or less, and the documentation that supports it, stays with your physicians. For the administrative scope, see the virtual medical assistant duties breakdown.
When is the documentation that defends a hospice claim created?
Months before anyone asks for it, which is why hospice attracts medical review attention and why deadline ownership decides the outcome.
- Eligibility documentation stays clinical. No coordinator, remote or otherwise, should be shaping a prognosis narrative. Keep that with your physicians and write the boundary down.
- Face-to-face encounter windows. Name the owner of that deadline, because a missed or badly documented encounter invalidates the benefit period.
- Recertification timing. Ask for the tracking report and check it weekly rather than trusting a process description.
- Survey and medical review readiness. Confirm interdisciplinary group records and visit documentation are assembled to a standard a reviewer will accept, not just filed.
- Compliance evidence. Only two firms here name an audited standard. Get the Business Associate Agreement before access is granted.
How is hospice coordination priced?
Two published rates and five quotes. Per chart: HomeHealth Advantage publishes hospice diagnosis coding from $35, with volume discounts. Per person per week: Staffingly publishes $399 at 45 hours, $349 at five or more, $299 at ten or more. Per hour: Honest Taskers publishes $10.00 to $12.65 depending on role, background, schedule, and location. Healthcare Provider Solutions, SimiTree, Richter, and HealthRev Partners are quote-only, and outsourced hospice billing in this market is commonly a percentage of collections, though none publishes a figure. Because hospice is paid per diem rather than per episode, the useful comparison unit is cost per patient day of administrative and coding support, which you can calculate from your own average daily census against any of the three published rates. Rates were checked August 2026 and change often. For staffing rate context, see how much a virtual medical assistant costs in 2026.
Does the hospice partner name hospice as a setting it works in?
Ask for it stated rather than implied, along with HCS-H credentials, deadline ownership and audit support.
- Hospice as a named setting. Three firms here name it. Ask the others what proportion of their work is hospice.
- HCS-H for coding. One firm names it. Ask for the credential by person for anyone coding your charts.
- A deadline tracking report. Ask to see benefit period, recertification, and face-to-face tracking output before signing.
- Medical review support. Establish whether the firm helps assemble and defend records when a review lands.
- Cost reporting capability. If you need the hospice cost report handled, confirm it explicitly rather than assuming.
Which hospice deadline should you audit before handing coordination over?
Recertification, because that is where compliance risk accumulates quietly over a quarter.
- Audit one quarter of recertifications and face-to-face encounters for timeliness and documentation quality.
- Assign the calendar to a named owner before changing anything else, since tracking is the highest-value fix.
- If coding is the concern, take a free or paid coding review from a firm whose coders hold HCS-H.
- Get the Business Associate Agreement and scoped record access, and write down that eligibility narratives stay clinical.
- Re-audit after a quarter on timeliness, then extend scope to billing or cost reporting if those are the next constraint.
For the hiring route on the administrative side, read how to hire a virtual medical assistant.
Methodology and sources
We read each company's own website on August 24, 2026, recording whether hospice is a named setting, what staff certifications are stated, published pricing, the delivery model, and named compliance. Wage context is from the U.S. Bureau of Labor Statistics May 2025 Occupational Employment and Wage Statistics for medical records specialists. Hospice election, certification, recertification, and face-to-face encounter requirements are set by the Centers for Medicare and Medicaid Services, and the HCS-D and HCS-H credentials are administered by the Board of Medical Specialty Coding and Compliance. Where a company didn't publish a fact, we marked it "not publicly listed"; accuracy and scale figures are labeled company-reported and were not independently audited.
Related hospice staffing guides
If the audit shows late recertifications or thin face-to-face documentation, the fix is an owner watching the calendar rather than more clinical capacity. Our explainer on what a virtual medical assistant is covers the administrative scope a remote hire can own, and where the boundary sits before work requires a clinician or a coding credential.
Speak with Honest Taskers about staffing your hospice coordination.