Last updated: 2026-08-12
Honest Taskers, MedVA, and Hello Rache lead this year's shortlist of cardiology virtual medical assistant companies, thirteen healthcare-focused staffing firms ranked on how they run prior authorizations for imaging and stress tests, and book echocardiograms and Holter or event-monitor fittings, all in your time zone and under a signed BAA. The companies here staff your office with remote people, not scheduling software or AI phone bots, and the work stays administrative, so reading cardiac tracings and every clinical decision stay with your licensed cardiologist. Below we set out what gets handled between referral and imaging, where an assistant must stop and ask a clinician, how these companies price their services, whether a provider has done prior authorization in your systems, and which one to take on first.
Disclosure: Honest Taskers publishes this list and appears at position 1. We're judged on the same five published criteria as every other company here.
At a glance
- 1Honest Taskers
- 2MedVA
- 3Hello Rache
- 4HelpSquad Health
- 5My Mountain Mover
- 6Virtual Nurse Rx
- 7Portiva
- 8Pearl Talent
- 9CareVMA Health
- 10Wishup
- 11ScribeEMR
- 12VMeDx
- 13Global Medical Virtual Assistants
How we chose the best cardiology virtual medical assistant companies
We ranked these companies on five facts, each checked at the provider's own website on August 12, 2026. Those facts are healthcare specialization, talent location, published hourly pricing, the cardiology tasks they say they support, and HIPAA posture. Cardiology admin work means prior authorization for cardiac imaging and stress tests, scheduling echocardiograms and Holter or event monitor fittings, referral management, new-patient intake, insurance verification, and routing results to your clinicians, so we weighted firms that name those tasks. Prior authorization is where a cardiology practice feels the most friction, and our guide on how a virtual assistant handles prior authorization shows why. Blank facts read "not publicly listed" instead of a guess, and every task below is administrative, since reading a monitor tracing or a stress test stays with the cardiologist.
Best cardiology virtual medical assistant companies compared
The table ranks all 13 on the same columns, Honest Taskers first because we publish the list. Rates were checked August 12, 2026 and change often, so treat them as a starting point, not a quote.
| Company | Healthcare focus | Talent location | Published hourly rate | Cardiology support (as stated) | HIPAA posture (as stated) |
|---|---|---|---|---|---|
| Honest Taskers | Yes | US clients; recruiting in the Philippines, Latin America, India and Pakistan | $10.00–$12.65/hr | Imaging and stress-test prior auth, echo and monitor scheduling, referrals, intake, insurance verification | HIPAA-trained; compliance verified by Accountable; BAA when PHI; SOC 2 audit-ready |
| MedVA | Yes | Philippines | Not publicly listed | Scheduling, prior authorization, patient communication across specialties | HIPAA-trained; SOC 2-monitored systems |
| Hello Rache | Yes | Philippines | $9.50/hr flat | Patient calls, scheduling, intake from nurse-background staff | HIPAA-trained |
| HelpSquad Health | Yes (plus general) | Philippines and India; US-managed | $8–$13/hr by role | Intake, appointment scheduling, prior authorization support | Company-level BAA; HIPAA virtual desktop |
| My Mountain Mover | Yes | Not publicly listed | Not publicly listed | Managed specialty front-office coordination | Signed BAA; in-house HIPAA officer |
| Virtual Nurse Rx | Yes (RN-staffed) | US-served | ~$12–$15/hr | RN-staffed patient calls and clinical-terminology intake | HIPAA-trained |
| Portiva | Yes | Philippines | $10/hr | Scheduling, insurance verification, prior authorization | HIPAA-trained |
| Pearl Talent | Yes (plus general) | Latin America and Philippines | $9.95/hr, or from $3,000/mo | Patient intake and coordination | Compliance managed |
| CareVMA Health | Yes | Not publicly listed | From $9/hr | Scheduling and front-desk support | HIPAA-trained (company-reported) |
| Wishup | General, with a healthcare option | India-primary; US option | $1,299–$1,999/mo (no hourly rate published) | General scheduling and admin support; confirm cardiology depth in the interview | HIPAA and PHI-trained |
| ScribeEMR | Yes | Not publicly listed | Not publicly listed | Live scribing plus AI-assisted notes (as stated) | HIPAA; SOC 2 Type II; ISO 27001; BAAs required |
| VMeDx | Yes | Philippines | $10/hr | Scheduling, intake, and records work (as stated) | HIPAA-trained |
| Global Medical Virtual Assistants | Yes | Philippines | Not publicly listed (flat weekly rate per specialist) | Healthcare admin support (as stated); confirm cardiology depth in the interview | Company-reported HIPAA training program; BAAs referenced in compliance materials |
A pattern shows up fast. Most staff cardiology admin from the Philippines at $9 to $13 an hour, a few add Latin America or US-based nurses for daytime call coverage and clinical fluency, and only a handful put a signed BAA on the record for the staff who touch imaging authorizations and patient records.
1. Honest Taskers
Best for: cardiology practices that want prior authorization, imaging scheduling, and intake covered by healthcare-trained people including licensed nurses.
Pricing: $10.00–$12.65/hrLocation: US clients; PH, LatAm, India and Pakistan recruitingModel: Managed staffingFirst hire: Two-week working trial
Honest Taskers is a healthcare-focused virtual staffing company that supports US cardiology, multi-specialty, and other practices with trained remote professionals. Its cardiology virtual medical assistants handle prior authorization for cardiac imaging and stress tests, schedule echocardiograms and Holter or event monitor fittings, manage referrals, run new-patient intake, verify insurance, and route incoming results to your clinicians inside your EHR, from Epic and eClinicalWorks to athenahealth. Candidates are trained on HIPAA and data privacy under a dedicated compliance officer, work in your time zone, and sign a Business Associate Agreement when they'll access PHI, with HIPAA compliance verified by Accountable. The talent pool includes licensed nurses and physicians, so the person requesting authorization for a nuclear stress test already knows the terminology, and every reading or clinical decision still stays with your cardiologist. Rates begin around $10 per hour and range up to about $12.65 depending on role, background, schedule, and location, and every client gets a Customer Success Advocate plus a two-week working trial with their first hire. Honest Taskers reports 99.6% average monthly retention, so the coordinator managing your imaging queue stays consistent. See the full virtual medical assistant service for role details.
Limitation: not the lowest hourly rate on this list.
2. MedVA
Best for: cardiology practices that want a physician-founded firm with account management and prior-auth depth.
Pricing: Not publicly listedLocation: PhilippinesModel: Managed + account managerTrial: Not publicly listed
MedVA was founded by physicians and places medical virtual assistants for scheduling, prior authorization, and patient communication across many specialties, cardiology among them. Its assistants are HIPAA-trained and work inside what the company calls SOC 2-monitored systems, with a dedicated account manager on every relationship, which helps when authorization volume for imaging and stress tests climbs.
Limitation: no public pricing.
3. Hello Rache
Best for: solo and small cardiology practices that want a flat, low-cost coordinator from nurse-background staff.
Pricing: $9.50/hr flatLocation: PhilippinesModel: Dedicated/managedTrial: Not publicly listed
Hello Rache staffs dedicated healthcare virtual assistants from the Philippines, many of them licensed nurses, for patient calls, appointment scheduling, and intake. The nurse background helps when a patient calls about an upcoming echocardiogram or monitor fitting, though the assistant coordinates the appointment rather than reading any result.
Limitation: the Business Associate Agreement isn't described publicly, so confirm it in writing.
4. HelpSquad Health
Best for: cardiology practices that want a US-held BAA for the staff handling intake and authorizations.
Pricing: $8–$13/hr by roleLocation: PH + India; US-managedModel: Managed staffingTrial: Not publicly listed
HelpSquad Health runs managed virtual assistants with US oversight from Doylestown, Pennsylvania, staffing patient-facing roles from the Philippines. Intake, appointment scheduling, and prior authorization support run about $8 to $13 an hour by role, and every rate includes a company-level BAA held with HelpSquad plus a HIPAA virtual desktop for the records a cardiology coordinator touches.
Limitation: 20 hours a week minimum on a three-month term.
5. My Mountain Mover
Best for: cardiology practices that want a signed BAA and a named compliance owner on the account.
Pricing: Not publicly listedLocation: Not publicly listedModel: ManagedTrial: Not publicly listed
My Mountain Mover places managed medical virtual assistants for front-office and specialty coordination across clinics and provider groups. Its compliance posture stands out, with a signed Business Associate Agreement for every healthcare client and an in-house HIPAA compliance officer, which matters when staff handle imaging authorizations and referral records.
Limitation: neither pricing nor talent location is published.
6. Virtual Nurse Rx
Best for: cardiology practices that want a clinically fluent voice handling patient calls and intake.
Pricing: ~$12–$15/hrLocation: US-servedModel: Managed staffingTrial: Not publicly listed
Virtual Nurse Rx staffs assistants who are registered nurses, which suits cardiology practices that want someone comfortable with clinical terminology on intake and patient calls. Assistants complete HIPAA training and work directly in the practice's systems in real time, coordinating appointments and messages while any interpretation of a tracing or test stays with the cardiologist.
Limitation: the highest hourly rate here, at roughly $12 to $15.
7. Portiva
Best for: cardiology practices that want prior-auth and verification coverage at a flat $10 an hour.
Pricing: $10/hrLocation: PhilippinesModel: Managed/offshoreTrial: 7-day (company-reported)
Portiva places HIPAA-trained remote staff from the Philippines for scheduling, insurance verification, and prior authorization at $10 an hour, useful when a cardiology practice runs steady imaging and stress-test authorizations. It's one of the few here to advertise a short trial, a company-reported 7 days with no long-term contract, and its assistants are background-checked with HIPAA training certificates.
Limitation: offshore-only staffing from a single country.
8. Pearl Talent
Best for: cardiology practices that want Latin America time-zone overlap for daytime intake and calls.
Pricing: $9.95/hr or $3,000/moLocation: Latin America + PhilippinesModel: Managed servicesTrial: Not publicly listed
Pearl Talent staffs patient intake specialists and coordinators from Latin America and the Philippines, with strong US time-zone overlap from the Latin America pool for daytime phone and intake coverage. Pricing starts around $9.95 an hour, or from $3,000 a month on a managed model that covers payroll and compliance, and candidates go through medical terminology assessments before placement.
Limitation: it also serves non-healthcare clients, so confirm healthcare depth.
9. CareVMA Health
Best for: cardiology practices that want a fast coordinator match at a low entry rate.
Pricing: From $9/hrLocation: Not publicly listedModel: Fully managedTrial: Not publicly listed
CareVMA Health provides fully managed virtual assistants from $9 an hour for scheduling and front-desk support, and advertises a match in about 48 hours. Its assistants are described as trained on common EHR platforms, which the company says shortens ramp time on a cardiology scheduling queue.
Limitation: talent location isn't stated publicly.
10. Wishup
Best for: cardiology practices that want one flat monthly plan instead of an hourly rate.
Pricing: $1,299–$1,999/moLocation: India-primary; US optionModel: Managed staffingTrial: Not publicly listed
Wishup places pre-vetted remote assistants on monthly plans, mostly from India, with a US-based option for practices that want daytime overlap on the phones. Its healthcare option puts assistants through HIPAA and PHI training, and the tasks it names publicly stay general, so you'd confirm in the interview whether a candidate has run imaging prior authorization or echocardiogram and monitor scheduling for a US cardiology office.
Limitation: it's a generalist, not a healthcare-only firm.
11. ScribeEMR
Best for: cardiology practices that want documentation cover behind an audited security posture rather than the lowest rate
Pricing: Not publicly listedLocation: Not publicly listedModel: Scribing, human and AITrial: Not publicly listed
ScribeEMR sells live virtual scribing alongside AI instant notes and an AI-plus-human review tier, and states HIPAA, SOC 2 Type II and ISO 27001 with BAAs required and a PwC audit. For a cardiology practice that means the consult note is the product, and the compliance paperwork is settled before anyone opens a chart.
Limitation: no pricing published, so cost comparison takes a quote
12. VMeDx
Best for: cardiology practices that want a flat $10 an hour from a healthcare-only offshore team.
Pricing: $10/hrLocation: PhilippinesModel: Managed/offshoreTrial: Not publicly listed
VMeDx places HIPAA-trained medical virtual assistants from the Philippines at a flat $10 an hour, which makes a cardiology coordinator easy to budget against the rest of this list. The company describes administrative support across scheduling, intake, and records work (as stated), so ask during the interview whether your candidate has handled imaging and stress-test authorizations, since cardiology specifics aren't named.
Limitation: offshore-only staffing from a single country.
13. Global Medical Virtual Assistants
Best for: cardiology practices that want a dedicated full-time specialist with a documented training program behind them.
Pricing: Not publicly listedLocation: PhilippinesModel: Dedicated full-timeTrial: Not publicly listed
Global Medical Virtual Assistants places dedicated healthcare professionals from the Philippines and bills a flat weekly rate per specialist, though the figure isn't published, so budgeting starts with a quote. Every professional goes through a company-reported HIPAA training program, and the company references Business Associate Agreements in its compliance materials, which matters for staff who touch imaging orders and patient records.
Limitation: full-time only at 40 hours a week, with no part-time option.
What does a cardiology virtual medical assistant handle between referral and imaging?
Prior authorization, imaging scheduling and intake, which is the stretch where a cardiology referral stalls and none of it needs a clinician. An in-house medical assistant earned about $45,690 a year, according to the U.S. Bureau of Labor Statistics May 2025 wage data for medical assistants, while the offshore-focused firms here run $9 to $15 an hour. A medical answering service only takes messages after hours and doesn't work in your EHR or chase a cardiac imaging authorization, and an AI phone bot can't verify insurance or coordinate a Holter monitor fitting for a worried patient. Don't hire a virtual assistant company if you only need overnight message-taking, since a dedicated answering service is cheaper for that narrow job. The demand behind this role is steady because heart disease is the leading cause of death in the United States, as the CDC reports, so cardiology practices carry heavy imaging, monitoring, and referral volume that a coordinator can absorb while the clinical reading stays with the cardiologist.
Where does a cardiology virtual medical assistant have to stop and ask a clinician?
At anything that is a clinical judgement, because scope creep is the specific risk here, alongside PHI exposure, prior-auth delays and turnover.
- PHI on records and calls. Ask for the signed BAA and the device and network controls, since a cardiology coordinator handles imaging orders, monitor data, and patient records all day.
- Clinical scope. Confirm in writing that the assistant coordinates only and never interprets a tracing, stress test, or monitor reading, because every clinical decision stays with your cardiologist.
- Prior-authorization delays. Ask how the company tracks pending imaging and stress-test authorizations, because a stalled approval pushes back a patient's scan.
- Turnover and continuity. Ask about retention, since a new coordinator every few months resets your authorization and scheduling workflows.
- EHR and payer fit. Ask which candidates have used your practice management system and cardiology payers, such as Epic, athenahealth, or eClinicalWorks.
How do cardiology virtual medical assistant companies price their services?
Cardiology virtual medical assistant companies price their services three main ways, by a flat hourly rate, a managed monthly plan, or a custom quote. Hourly staffing on this list runs from Hello Rache at $9.50 and CareVMA from $9, up to Virtual Nurse Rx at roughly $12 to $15 for registered nurses, with managed monthly plans like Pearl Talent's from $3,000 for full-time hours (rates checked August 2026). Honest Taskers sits mid-range, beginning around $10 per hour and reaching about $12.65 depending on role, background, schedule, and location. Compared with an in-house medical assistant salary near $45,690 a year plus benefits, a remote coordinator is the lower-overhead option, and price tracks talent location, hours of coverage, clinical background, and the level of managed oversight. For the full breakdown, see how much a virtual medical assistant costs in 2026.
Has the cardiology virtual medical assistant company done prior authorization in your systems?
Ask which systems by name, then weigh HIPAA posture, cardiology scheduling experience and pricing you can budget against.
- Cardiology admin experience. A firm that names prior authorization, imaging and monitor scheduling, referrals, and intake, such as MedVA or Portiva, ramps faster than a general agency. See the full virtual medical assistant duties to scope the role.
- HIPAA posture in writing. Look for HIPAA training plus a signed Business Associate Agreement when the assistant handles imaging orders and records, and ask each company to put its safeguards in writing.
- Your EHR and payer stack. Confirm experience with your practice management system and the payers that authorize cardiac imaging and stress tests.
- Clinical-scope clarity. Confirm the assistant coordinates and never interprets cardiac results, so clinical judgment stays with your team.
- Dated, published pricing. A rate with a date beats a vague promise of savings.
Which cardiology prior authorization should a virtual medical assistant take on first?
Advanced imaging, because it is the request that holds up the rest of the pathway.
- List the tasks to delegate first, such as imaging prior authorization, echocardiogram and monitor scheduling, referrals, and insurance verification.
- Shortlist firms whose cardiology admin experience, talent location, and HIPAA posture fit your practice.
- Interview one or two candidates and confirm EHR, payer, and cardiology terminology experience.
- Sign a Business Associate Agreement before anyone touches patient data, and set the line that keeps clinical reading with your cardiologist.
- Run a trial, then onboard with clear authorization workflows, scheduling rules, and escalation paths.
For a fuller walkthrough, read how to hire a virtual medical assistant.
Methodology and sources
We verified each company at its own website on August 12, 2026, recording healthcare focus, talent location, published pricing, stated cardiology support, and HIPAA posture. Wage context is from the U.S. Bureau of Labor Statistics May 2025 Occupational Employment and Wage Statistics, and the heart-disease context is from the CDC. Hourly rates are volatile and were captured as dated points, not permanent quotes, so re-check before you buy. Where a company didn't publish a fact, we marked it "not publicly listed"; self-stated claims are labeled company-reported.
Related cardiology virtual assistant staffing guides
If you're still mapping the role to your practice, start with the specialties view. Our guide to which medical specialties use virtual assistants shows where cardiology fits alongside other high-volume specialties, so you can decide which imaging, monitoring, and referral tasks a remote coordinator should take on first.
Want the authorization workflow in detail? Our guide on how a virtual assistant handles prior authorization walks through the steps a coordinator follows on cardiac imaging and stress-test approvals, which helps you confirm a candidate can step into your payer and EHR setup without a long ramp.
Speak with Honest Taskers about building a remote cardiology support team.