Last updated: 2026-08-24
Honest Taskers, TimeDoc Health, and Vivo Care Solutions lead this year's shortlist of geriatrics virtual medical assistant companies, seven firms ranked on published pricing, the Business Associate Agreement position each states in its own words, commitment terms, and what each publishes about itself. For geriatric practices the work that matters is coordinating with family members and caregivers who hold decision-making authority. Below we set out what happens to a list from four prescribers, which caregiver may be given information, what the work costs, whether a provider records decision-making authority, and which no-show to work on first. Of the seven here, two publish a rate and one states a signed BAA, and those two columns narrow the list faster than any claim about quality.
Disclosure: Honest Taskers publishes this list and appears at position 1. We're judged on the same five published criteria as every other company here.
At a glance
- 1Honest Taskers
- 2TimeDoc Health
- 3Vivo Care Solutions
- 4Zimmet Healthcare Services Group
- 5Neolytix
- 6Wing Assistant
- 7MyOutDesk
How we chose the best geriatrics virtual medical assistant companies
We ranked these firms on five facts, each read at the provider's own website on August 24, 2026: the scope each offers geriatric practices, the HIPAA and Business Associate Agreement position in the firm's exact wording, published pricing, commitment terms, and the verified detail each publishes. We ignored claims about screening quality and talent percentiles, because every firm in this market makes them and none is checkable from outside. What's checkable is what a firm will commit to. For geriatric practices the additional question is whether the assistant can handle reconciling medication lists across multiple prescribers before each visit without being taught the basics first.
Best geriatrics virtual medical assistant companies compared
The table ranks all 7 on the same columns, Honest Taskers first because we publish the list. Facts were read on August 24, 2026 and change often, so treat them as a starting point, not a quote.
| Company | What the firm offers | HIPAA / BAA as stated | Published pricing | Model | Notable verified facts |
|---|---|---|---|---|---|
| Honest Taskers | Hourly placed staff working in your own systems across reception, intake, records, prior authorization, billing support and patient outreach | BAA when PHI is accessed; HIPAA compliance verified by Accountable | $10.00–$12.65/hr | Hourly, no minimum; two-week trial | Licensed nurses and physicians in pool; 99.6% average monthly retention |
| TimeDoc Health | CCM + RPM + behavioral health monitoring | HITRUST i1 certification, Augus | Not publicly listed | Managed clinical program | three named services; care coordinators and nurses + enterprise platform; medication adherence, appointment scheduling, DME assistance; HITRUST i1 certification, August 2 |
| Vivo Care Solutions | RPM + CCM + clinical monitoring, platform + staff | HIPAA-compliant practices across platform; SOC 2 examination | Not publicly listed | Managed clinical program | US-based nurses for RPM monitoring and CCM care management; HIPAA-compliant practices across platform, devices and clinical services; independent SOC 2 examination; buyer |
| Zimmet Healthcare Services Group | SNF consulting, reimbursement and technology | Not publicly listed | Not publicly listed | Outsourced services and consulting | consulting and "Reimbursement Reimagined" covering MDS accuracy, case management and reimbursement strategy; zPAX technology; SNF-focused; positions itself as "Rationaliz |
| Neolytix | Virtual assistants alongside revenue cycle management, coding audit, CVO credentialing, provider enrollment and licensing | ISO 27001 certified; HIPAA stated | Not publicly listed | Not publicly listed | VAs plus RCM and credentialing; 270+ orgs, 31 specialties, 40 states |
| Wing Assistant | Healthcare virtual assistant and customer service roles with 24/7 specialist availability | Healthcare VA product named; no HIPAA detail published | Not publicly listed | Not publicly listed | 10,000+ active assistants and 2M+ screened yearly, both company-reported; 24/7 cover |
| MyOutDesk | General administrative support, customer service, bookkeeping, marketing, inside sales and transaction coordination | SOC 2 certified and audited (company-reported); "HIPAA Verified"; PCI-DSS ready | $1,988/mo managed; $2,500/mo specialized | Full time only, 8h x 5d | 17+ years; 8,500+ businesses served; hire in ~1 week; "top 0.7% of talent" is its own claim |
Read the compliance and pricing columns together. The firms that publish a rate aren't the ones with the weakest compliance position, which is the usual assumption, and several firms publish neither a price nor commitment terms nor a Business Associate Agreement, which means three separate negotiations before you can compare them to anything. For geriatric practices the scope column matters too, because arranging transport and confirming appointments with patients who need reminding twice isn't work every provider has done before.
1. Honest Taskers
Best for: geriatric practices that want a published hourly rate, a signed BAA and third-party verified compliance with no minimum.
Pricing: $10.00–$12.65/hrCompliance: HIPAA verified by Accountable; BAACommitment: Hourly, no minimumFirst hire: Two-week working trial
Honest Taskers is where this list starts because the compliance and pricing questions are answered in public rather than in a quote. For geriatric practices the placed assistant works your time zone inside your own systems on coordinating with family members and caregivers who hold decision-making authority, reconciling medication lists across multiple prescribers before each visit, arranging transport and confirming appointments with patients who need reminding twice, and requesting records from hospitals. Staff are trained on HIPAA and data privacy under a dedicated compliance officer, a Business Associate Agreement is signed before anyone touches protected health information, and HIPAA compliance is verified by Accountable rather than asserted internally. The talent pool includes licensed nurses and physicians. Rates run $10.00 to $12.65 an hour depending on role, background, schedule and location, billed hourly with no weekly minimum, and the first hire comes with a two-week working trial. Honest Taskers reports 99.6% average monthly retention. See the multi-purpose virtual medical assistant service for role detail.
Limitation: staff work remotely and administratively, so clinical assessment, treatment decisions and every clinical conversation in geriatric practices stays with your own clinicians, and Honest Taskers describes its security environment as SOC 2 audit ready rather than holding a SOC 2 or ISO 27001 certification of the kind Staffingly and MyOutDesk publish.
2. TimeDoc Health
Best for: Geriatric practices weighing a care management option alongside placed assistants.
Pricing: Not publicly listedCompliance: HITRUST i1 certification, AugusModel: Managed clinical programCategory: Care management
TimeDoc Health supplies clinical care management rather than administrative staff, so it answers a different half of the problem than a placed assistant does. What the site publishes: What it is: CCM + RPM + behavioral health monitoring; Key verified facts: three named services; care coordinators and nurses + enterprise platform; medication adherence, appointment scheduling.
Limitation: no staff credentials; site stats render as placeholders
3. Vivo Care Solutions
Best for: Geriatric practices weighing a care management option alongside placed assistants.
Pricing: Not publicly listedCompliance: HIPAA-compliant practices across platform; SModel: Managed clinical programCategory: Care management
Vivo Care Solutions supplies clinical care management rather than administrative staff, so it answers a different half of the problem than a placed assistant does. On its own site: What it is: RPM + CCM + clinical monitoring, platform + staff; Key verified facts: US-based nurses for RPM monitoring and CCM care management; HIPAA-compliant practices across platform.
Limitation: no pricing; own counters render as placeholders
4. Zimmet Healthcare Services Group
Best for: Geriatric practices weighing a post-acute specialist option alongside placed assistants.
Pricing: Not publicly listedCompliance: Not publicly listedModel: Outsourced services and consultingCategory: Post-acute specialist
Zimmet Healthcare Services Group is a post-acute specialist rather than a staffing agency, which is why it belongs on a list aimed at geriatric practices. Its own pages state: What it is: SNF consulting, reimbursement and technology; Verified facts: consulting and "Reimbursement Reimagined" covering MDS accuracy, case management and reimbursement strategy.
Limitation: publishes no credentials, no pricing, no delivery location, no compliance and no client numbers
5. Neolytix
Best for: small geriatric practices whose need spans assistants, billing and credentialing.
Pricing: Not publicly listedCompliance: ISO 27001 certifiedCommitment: Not publicly listedBase: Chicago
Neolytix is the option that scales down to a small practice. It's the option that scales down rather than up, publishing explicit small-practice and mid-market tiers where most firms chase larger contracts. Virtual assistants sit alongside revenue cycle management, coding audit, credentials verification organization credentialing, provider enrollment and licensing, so one firm can absorb the billing or credentialing work an assistant would otherwise be chasing. It reports 270-plus organizations across 31 specialties in 40 states and is ISO 27001 certified.
Limitation: it publishes no pricing and no commitment terms, and its center of gravity is revenue cycle work rather than front-office staffing.
6. Wing Assistant
Best for: geriatric practices needing round-the-clock cover or fast replacement from the deepest bench.
Pricing: Not publicly listedCompliance: No HIPAA detail publishedCommitment: Not publicly listedScale: 10,000+ active assistants
Wing Assistant is the scale option, which means replacement speed and out-of-hours cover. It brings the deepest bench of any firm here, reporting more than 10,000 active assistants and more than two million applicants screened annually, with 24/7 specialist availability and a company-reported 4.8 out of 5 average rating. A healthcare virtual assistant is one of its named products alongside customer service representatives and administrative and executive assistants, so scale and out-of-hours coverage are its arguments.
Limitation: it publishes no pricing, no delivery location, no commitment terms and no HIPAA detail beyond having a healthcare product.
7. MyOutDesk
Best for: geriatric practices wanting a published monthly rate, a SOC 2 audit and general business breadth.
Pricing: $1,988/mo managed; $2,500/mo specializedCompliance: SOC 2 audited; HIPAA VerifiedCommitment: Full time onlyExperience: 17+ years
MyOutDesk is the generalist with the strongest audit trail. It publishes $1,988 a month for managed outsourcing and $2,500 for specialized support, both full time at eight hours a day five days a week, around $12 an hour at the lower tier. Its compliance documentation is unusually strong for a generalist: SOC 2 certified and audited (company-reported), described as HIPAA Verified, and HIPAA and PCI-DSS compliance ready. It reports 17-plus years, 8,500 or more businesses served and hiring in as little as one week.
Limitation: it is a generalist rather than a healthcare specialist, offers no part-time option, and "HIPAA Verified" is its own description rather than an independent certification.
What does a geriatrics virtual medical assistant do with a list from four prescribers?
Reconciles it, then coordinates with the family and caregivers who hold decision-making authority. Neither job needs presence. The cost gap is large: a medical secretary or administrative assistant earned a median $22.08 an hour, about $45,930 a year, according to the U.S. Bureau of Labor Statistics May 2025 wage data for secretaries and administrative assistants, before benefits, payroll tax and a desk, against published remote rates from $9 an hour. Keep in the building whatever genuinely needs a person there: greeting patients, physical specimens and mail, and anything requiring a wet signature. The practical route is to start with the single task costing you the most rather than defining a whole role upfront, because the job's easier to scope once somebody's doing it. Hourly and cancel-anytime arrangements suit that far better than a quarterly minimum. For the task-level breakdown, see virtual medical assistant duties.
Which caregiver may a geriatrics virtual medical assistant give information to?
Only the one with recorded authority, because disclosure rules still apply when family is involved, settled with four contractual points before anyone starts.
- BAA versus HIPAA training. A Business Associate Agreement puts breach liability in writing. "HIPAA-trained" describes a person who sat a course. Five firms in this market state a BAA; the rest state training. Ask which you are getting, in writing.
- Talking to the wrong person. Geriatric care involves family and caregivers, and disclosure rules still apply. Confirm who is authorized for each patient and record it, because getting this wrong is both a privacy breach and a family conflict.
- Commitment before certainty. Terms run from a Flexi Plan with no minimum hours to a 3-month minimum at 20 hours a week. Match the term to how sure you are.
- Access scope. Grant the minimum systems access each task needs and review it quarterly and on every staff change.
- Time zone against your day. Ask for the shift pattern rather than the delivery country, which matters most where staff are offshore.
How much does a geriatrics virtual medical assistant cost?
Two firms publish a rate here. Honest Taskers is $10.00 to $12.65 an hour with no weekly minimum. MyOutDesk publishes $1,988 a month full time. The other five on this list, TimeDoc Health, Vivo Care Solutions, Zimmet Healthcare Services Group, Neolytix and Wing Assistant, quote on request. For geriatric practices the unit worth computing is cost per visit held with a reconciled medication list, which you can work out from a two-week sample rather than from a quote. Rates were checked on August 24, 2026 and change often. For rate context, see how much a virtual medical assistant costs in 2026.
Does the geriatrics virtual medical assistant company record decision-making authority?
Ask where it's written and who keeps it current, plus a signed BAA, a published rate and an exit you can use.
- A signed Business Associate Agreement. Five firms in this market state one. Get the document before access, not after the first shift.
- A published rate. An undisclosed rate means you negotiate compliance terms alongside the money.
- An exit you can use. Cancel-anytime, no lock-in, month-to-month and a no-minimum Flexi Plan all exist here.
- An authorized-contact register. Ask how the provider records and checks who may be spoken to about each patient.
- Named systems experience. Ask which practice management and EHR systems the specific assistant has worked in, and who trains them on yours.
Which geriatrics no-show should a virtual medical assistant work on first?
The one with transport behind it, because no-show rate in this population is usually logistics rather than choice.
- Measure one month of no-show rate and records received before the visit so you have a baseline to judge against.
- List the five tasks you would hand over in week one, with the system each requires.
- Mark which touch protected health information, which decides whether a BAA is mandatory.
- Shortlist on stated BAA, published pricing and exit terms before reading any quality claims.
- Review at four weeks against the baseline rather than against an impression, then widen scope.
For a fuller hiring walkthrough, read how to hire a virtual medical assistant.
Methodology and sources
We read each company's own website on August 24, 2026, recording the scope offered, the HIPAA and Business Associate Agreement position in each firm's exact wording, published pricing, commitment terms and the verified facts each publishes. We set aside claims about screening quality and talent percentiles, because every firm makes them and none is checkable from outside; where such figures appear above they are labelled as the company's own claim. Wage context is from the U.S. Bureau of Labor Statistics May 2025 Occupational Employment and Wage Statistics. Business Associate Agreement obligations are set by the HIPAA Privacy and Security Rules. Where a company published no figure we marked it "not publicly listed" rather than guessing; practice counts, retention rates and savings claims are company-reported and we did not audit them. Portiva, Pearl Talent and Wishup were excluded because their sites refuse automated requests, and Phoenix Virtual Solutions was excluded because its domain now returns an expiration notice.
Related staffing guides
The fastest way to narrow this market is to decide which tasks touch patient data, because that single question removes several firms. Our explainer on what a virtual medical assistant is covers the scope a remote hire can own for geriatric practices, and where the compliance obligation begins.
Speak with Honest Taskers about staffing geriatric practices.