Last updated: 2026-08-12
Honest Taskers, Hello Rache, and MedVA lead this year's shortlist of nutrition and dietetics virtual medical assistant companies, thirteen healthcare-focused staffing firms ranked on how they cover a dietetics practice's admin hours, and from recurring visit scheduling and medical nutrition therapy coverage checks to new-client intake, all in your time zone and under a signed BAA. Each works your time zone under a signed BAA, and the counseling itself stays with your licensed registered dietitian, never a chatbot or an app. Below we set out what gets run between visits, which therapy claim gets denied, how these companies price their services, whether a provider has checked therapy benefits before, and which benefit to verify first.
Disclosure: Honest Taskers publishes this list and appears at position 1. We're judged on the same five published criteria as every other company here.
At a glance
- 1Honest Taskers
- 2Hello Rache
- 3MedVA
- 4HelpSquad Health
- 5Portiva
- 6Pearl Talent
- 7CareVMA Health
- 8Wishup
- 9Virtual Nurse Rx
- 10My Mountain Mover
- 11Task Virtual
- 12VMeDx
- 13Virtual Latinos
How we chose the best nutrition and dietetics virtual medical assistant companies
We ranked these companies on five facts, each checked at the provider's own website on August 12, 2026. Those facts are healthcare specialization, talent location, published hourly pricing, the nutrition and dietetics tasks they say they cover, and HIPAA posture. Administrative work for a dietetics practice means appointment scheduling and reminders, insurance verification for medical nutrition therapy coverage, new-client intake, food-log and patient-portal administration, referral coordination, superbill and documentation support, and no-show follow-up, so we weighted firms that name those tasks. Blank facts read "not publicly listed" instead of a guess, and we note that counseling and any clinical judgment stay with the licensed registered dietitian while the assistant schedules and coordinates only.
Best nutrition and dietetics virtual medical assistant companies compared
The table ranks all 13 on the same columns, Honest Taskers first because we publish the list. Rates were checked August 12, 2026 and change often, so treat them as a starting point, not a quote.
| Company | Healthcare focus | Talent location | Published hourly rate | Nutrition and dietetics support (as stated) | HIPAA posture (as stated) |
|---|---|---|---|---|---|
| Honest Taskers | Yes | US clients; recruiting in the Philippines, Latin America, India and Pakistan | $10.00–$12.65/hr | Dietitian scheduling, MNT insurance verification, intake, portal and food-log admin, superbill support | HIPAA-trained; compliance verified by Accountable; BAA when PHI; SOC 2 audit-ready |
| Hello Rache | Yes | Philippines | $9.50/hr flat | Scheduling, patient calls, new-client intake | HIPAA-trained |
| MedVA | Yes | Philippines | Not publicly listed | Scheduling, patient communication, intake coordination | HIPAA-trained; SOC 2-monitored systems |
| HelpSquad Health | Yes (plus general) | Philippines and India; US-managed | $8–$13/hr by role | Intake, appointment scheduling, insurance verification | Company-level BAA; HIPAA virtual desktop |
| Portiva | Yes | Philippines | $10/hr | Scheduling, insurance verification, front-office coordination | HIPAA-trained |
| Pearl Talent | Yes (plus general) | Latin America and Philippines | $9.95/hr, or from $3,000/mo | New-client intake and coordination | Compliance managed |
| CareVMA Health | Yes | Not publicly listed | From $9/hr | Scheduling and intake support | HIPAA-trained (company-reported) |
| Wishup | General, with a healthcare option | India-primary; US option | $1,299–$1,999/mo | Scheduling and general admin | HIPAA and PHI-trained |
| Virtual Nurse Rx | Yes (RN-staffed) | US-served | ~$12–$15/hr | RN-staffed patient calls and coordination | HIPAA-trained |
| My Mountain Mover | Yes | Not publicly listed | Not publicly listed | Visit scheduling, new-client intake, portal upkeep (as stated) | Signed BAA; in-house HIPAA officer |
| Task Virtual | Yes | Kolkata, West Bengal office | $6.24/hr | Reception, insurance verification and EMR data entry (as stated) | HIPAA-trained; states assistants sign BAAs |
| VMeDx | Yes | Philippines | $10/hr | Scheduling, patient communication, admin coordination (as stated) | HIPAA-trained |
| Virtual Latinos | General, with a healthcare line | Latin America | $1.8K–$3.7K/mo full-time | Bilingual intake and scheduling support (as stated) | Secure-workflow and data-privacy training; NDAs; no public BAA |
A pattern shows up fast. Most staff dietetics administrative support from the Philippines at $9 to $13 an hour, a few add Latin America for daytime US call coverage, and only a handful put a signed BAA on the record for the staff who touch patient intake and medical nutrition therapy claims.
1. Honest Taskers
Best for: dietetics practices that want a full remote administrative desk, from MNT insurance verification to intake, staffed by healthcare-trained people including licensed nurses.
Pricing: $10.00–$12.65/hrLocation: US clients; PH, LatAm, India and Pakistan recruitingModel: Managed staffingFirst hire: Two-week working trial
Honest Taskers is a healthcare-focused virtual staffing company that runs the administrative side of US medical, dental, mental health, and specialty practices, including nutrition and dietetics offices. Its virtual medical assistants handle dietitian scheduling and reminders, insurance verification for medical nutrition therapy coverage, new-client intake, food-log and patient-portal administration, referral coordination, superbill and documentation support, and no-show follow-up in your EHR and practice management system. The assistant schedules and coordinates while the nutrition counseling and any clinical judgment stay with your licensed registered dietitian. Candidates are trained on HIPAA and data privacy under a dedicated compliance officer, work in your time zone, and sign a Business Associate Agreement when they'll access PHI, with HIPAA compliance verified by Accountable. The talent pool includes licensed nurses and physicians, rates begin around $10 per hour and range up to about $12.65 depending on role, background, schedule, and location, and every client gets a Customer Success Advocate plus a two-week working trial with their first hire. Honest Taskers reports 99.6% average monthly retention, so the person who knows your intake flow stays put. See the multi-purpose virtual medical assistant service for role details.
Limitation: not the lowest hourly rate on this list.
2. Hello Rache
Best for: solo dietitians and small practices that want a flat, low-cost assistant for scheduling and intake from nurse-background staff.
Pricing: $9.50/hr flatLocation: PhilippinesModel: Dedicated/managedTrial: Not publicly listed
Hello Rache staffs dedicated healthcare virtual assistants from the Philippines, many of them licensed nurses, for administrative work like patient calls, appointment scheduling, and new-client intake. Pricing is a flat $9.50 an hour with no contracts and cancel-anytime terms, and assistants complete HIPAA training and stay paired with the same practice rather than rotating.
Limitation: the Business Associate Agreement isn't described publicly, so confirm it in writing.
3. MedVA
Best for: busy dietetics practices that want a managed intake and scheduling team rather than a self-serve hire.
Pricing: Not publicly listedLocation: PhilippinesModel: Managed + account managerTrial: Not publicly listed
MedVA was founded by physicians and places medical virtual assistants for scheduling, patient communication, and intake coordination across many specialties. Its assistants are HIPAA-trained and work inside what the company calls SOC 2-monitored systems, with a dedicated account manager on every relationship.
Limitation: no public pricing.
4. HelpSquad Health
Best for: dietetics practices that want a US-held BAA for the staff handling intake and nutrition therapy claims.
Pricing: $8–$13/hr by roleLocation: PH + India; US-managedModel: Managed staffingTrial: Not publicly listed
HelpSquad Health runs managed virtual assistants with US oversight from Doylestown, Pennsylvania, staffing patient-facing roles from the Philippines. Intake, appointment scheduling, and insurance verification run about $8 to $13 an hour by role, and every rate includes a company-level BAA held with HelpSquad plus a HIPAA virtual desktop.
Limitation: 20 hours a week minimum on a three-month term.
5. Portiva
Best for: dietitians who want insurance verification and scheduling covered at a flat $10 an hour.
Pricing: $10/hrLocation: PhilippinesModel: Managed/offshoreTrial: Not publicly listed
Portiva places HIPAA-trained remote staff from the Philippines for scheduling, insurance verification, and front-office coordination at $10 an hour, which fits a dietetics practice checking medical nutrition therapy benefits before each visit. Its assistants are background-checked and hold HIPAA training certificates, and the flat rate keeps budgeting simple.
Limitation: offshore-only staffing from a single country.
6. Pearl Talent
Best for: practices that want Latin America time-zone overlap for daytime intake and new-client calls.
Pricing: $9.95/hr or $3,000/moLocation: Latin America + PhilippinesModel: Managed servicesTrial: Not publicly listed
Pearl Talent staffs intake specialists and coordinators from Latin America and the Philippines, with strong US time-zone overlap from the Latin America pool for daytime scheduling. Pricing starts around $9.95 an hour, or from $3,000 a month on a managed model that covers payroll and compliance, and candidates go through medical terminology assessments before placement.
Limitation: it also serves non-healthcare clients, so confirm healthcare depth.
7. CareVMA Health
Best for: dietetics practices that want a fast intake match at a low entry rate.
Pricing: From $9/hrLocation: Not publicly listedModel: Fully managedTrial: Not publicly listed
CareVMA Health provides fully managed virtual assistants from $9 an hour for scheduling and intake support, and advertises a match in about 48 hours. Its assistants are described as trained on common EHR platforms, which the company says shortens ramp time.
Limitation: talent location isn't stated publicly.
8. Wishup
Best for: practices that need dietitian scheduling plus general admin from one assistant.
Pricing: $1,299–$1,999/moLocation: India-primary; US optionModel: ManagedTrial: Not publicly listed
Wishup is a general virtual assistant company with a healthcare option, so its HIPAA and PHI-trained assistants can cover scheduling and portal administration alongside general business admin. Healthcare plans run roughly $1,299 a month for 80 hours up to $1,999 for a full 160 hours, with a US-based option at a higher rate and a dedicated VA manager.
Limitation: it's a generalist, not a healthcare-only firm.
9. Virtual Nurse Rx
Best for: dietetics practices that want a clinically fluent voice handling patient calls and coordination.
Pricing: ~$12–$15/hrLocation: US-servedModel: Managed staffingTrial: Not publicly listed
Virtual Nurse Rx staffs assistants who are registered nurses, which suits practices that want someone comfortable with clinical terminology when scheduling and coordinating patient visits. Assistants complete HIPAA training and work directly in the practice's systems in real time, though the counseling itself stays with your registered dietitian.
Limitation: the highest hourly rate here, at roughly $12 to $15.
10. My Mountain Mover
Best for: dietetics practices that want a signed BAA and a named compliance owner on the staff handling intake and food-log records.
Pricing: Not publicly listedLocation: Not publicly listedModel: ManagedTrial: Not publicly listed
My Mountain Mover places managed medical virtual assistants for front-office and intake support across clinics and specialty practices, work that can cover recurring visit scheduling, new-client intake, and patient-portal upkeep for a dietetics office (as stated). Its compliance posture is the standout, with a signed Business Associate Agreement for every healthcare client and an in-house HIPAA compliance officer, which matters when an assistant handles intake forms and food logs daily.
Limitation: neither pricing nor talent location is published.
11. Task Virtual
Best for: dietetics practices comparing published hourly rates where the work is booking, verification and record entry
Pricing: $6.24/hrLocation: Kolkata, West BengalModel: Hourly, offshoreTrial: Not publicly listed
Task Virtual publishes a $6.24 hourly rate and names reception, medical billing, transcription, insurance verification, EMR data entry and patient follow-up among its roles. It states assistants are HIPAA-trained and required to sign BAAs, which is more than several firms on this list put in writing.
Limitation: staff location is not stated separately from the corporate office, and trial terms are not detailed
12. VMeDx
Best for: dietitians who want visit scheduling and intake covered at a flat $10 an hour.
Pricing: $10/hrLocation: PhilippinesModel: Managed/offshoreTrial: Not publicly listed
VMeDx places HIPAA-trained virtual medical assistants from the Philippines at $10 an hour for scheduling, patient communication, and admin coordination, which fits a dietetics practice booking recurring visits and chasing no-shows (as stated). The flat rate is easy to budget against, and it matches Portiva's price, so the candidate usually decides it.
Limitation: offshore-only staffing from a single country.
13. Virtual Latinos
Best for: dietetics practices that want bilingual Latin America staff on daytime intake and client calls.
Pricing: $1.8K–$3.7K/mo full-timeLocation: Latin AmericaModel: Managed staffingTrial: Not publicly listed
Virtual Latinos is a general staffing firm with a healthcare and medical line, and it recruits only from Latin America, which puts assistants on US business hours and adds Spanish-speaking coverage for intake and reminder calls. Full-time placements run about $1.8K to $3.7K a month for 160 hours, tiered by experience, and assistants are trained in secure workflows and data privacy and sign NDAs.
Limitation: no Business Associate Agreement is described publicly, so get one in writing before anyone touches patient data.
What does a nutrition and dietetics virtual medical assistant run between visits?
Intake, scheduling and the benefit checks behind medical nutrition therapy, none of which needs a dietitian. An in-house administrative assistant earned about $45,690 a year, roughly $21.97 an hour before benefits, according to the U.S. Bureau of Labor Statistics May 2025 wage data for medical assistants, while the offshore-focused firms here run $9 to $15 an hour. A scheduling app only books time slots and can't verify medical nutrition therapy coverage, chase a no-show, or answer a new client's intake questions. Don't hire a virtual assistant company if you only need an online booking widget, since software is cheaper for that narrow job. The reason practices delegate the front office is the same reason they delegate charting: the American Medical Association's work on administrative burden ties excessive front-office and EHR tasks to clinician burnout, and moving scheduling and verification off your dietitian hands time back to patient care.
Which nutrition therapy claim gets denied when a virtual medical assistant missed the benefit?
The whole visit, because medical nutrition therapy coverage is narrower than patients expect, alongside PHI exposure during intake, turnover and scope creep.
- PHI in intake and food logs. Ask for the signed BAA and the device and network controls, since an assistant handles protected health information all day.
- Medical nutrition therapy coverage. Ask how the assistant confirms MNT benefits and referral requirements, because a missed authorization becomes a denied claim.
- Turnover and continuity. Ask about retention, since a new assistant every few months resets your intake and scheduling training.
- Scope of work. Confirm the assistant schedules and coordinates only, and that nutrition counseling and clinical judgment stay with your licensed registered dietitian.
- EHR and portal fit. Ask which candidates have used your practice management and patient-portal software, such as SimplePractice, Practice Better, or Healthie.
How do nutrition and dietetics virtual medical assistant companies price their services?
Nutrition and dietetics virtual medical assistant companies price their services three main ways, by a flat hourly rate, a managed monthly plan, or a custom quote. Hourly staffing on this list runs from Hello Rache at $9.50 and CareVMA from $9, up to Virtual Nurse Rx at roughly $12 to $15 for registered nurses, with managed monthly plans like Wishup's landing near $1,300 to $2,000 for full-time hours (rates checked August 2026). Honest Taskers sits mid-range, beginning around $10 per hour and reaching about $12.65 depending on role, background, schedule, and location. Compared with an in-house administrative salary near $45,690 a year plus benefits, a remote assistant is the lower-overhead option, and price tracks talent location, hours of coverage, and the level of managed oversight. For the full breakdown, see how much a virtual medical assistant costs.
Has the nutrition and dietetics virtual medical assistant company checked therapy benefits before?
Ask what it looks for beyond eligibility, then weigh healthcare specialization, HIPAA posture and pricing you can budget against.
- Dietetics administrative experience. A firm that names scheduling, MNT insurance verification, intake, and superbill support, such as HelpSquad or Portiva, ramps faster than a general agency. See the full virtual medical assistant duties to scope the role.
- HIPAA posture in writing. Look for HIPAA training plus a signed Business Associate Agreement when the assistant handles intake and claims, and ask each company to put its safeguards in writing.
- Your portal and EHR stack. Confirm experience with your practice management and patient-portal software, such as SimplePractice, Practice Better, or Healthie.
- Clear clinical boundary. The assistant schedules and coordinates, while counseling and clinical judgment stay with your registered dietitian.
- Dated, published pricing. A rate with a date beats a vague promise of savings.
Which nutrition and dietetics benefit should a virtual medical assistant verify first?
The medical nutrition therapy one, because it decides whether the appointment is paid for or paid by the patient.
- List the tasks to delegate first, such as dietitian scheduling, MNT insurance verification, new-client intake, and no-show follow-up.
- Shortlist firms whose dietetics administrative experience, talent location, and HIPAA posture fit your practice.
- Interview one or two candidates and confirm EHR, portal, and superbill experience.
- Sign a Business Associate Agreement before anyone touches patient data.
- Run a trial, then onboard with clear intake scripts, schedules, and escalation rules that route clinical questions to your dietitian.
For a fuller walkthrough, read how to hire a virtual medical assistant.
Methodology and sources
We verified each company at its own website on August 12, 2026, recording healthcare focus, talent location, published pricing, stated nutrition and dietetics support, and HIPAA posture. Wage context is from the U.S. Bureau of Labor Statistics May 2025 Occupational Employment and Wage Statistics for medical assistants. Hourly rates are volatile and were captured as dated points, not permanent quotes, so re-check before you buy. Where a company didn't publish a fact, we marked it "not publicly listed"; self-stated claims are labeled company-reported.
Related virtual medical assistant staffing guides
If you're still mapping the role to your dietetics practice, start with the basics. Our guide to what a virtual medical assistant does covers the day-to-day administrative work a remote hire owns, from scheduling and intake to insurance verification and portal management, so you can decide which tasks to hand off first.
Want the full picture of the role before you hire? Our virtual medical assistant guide walks through the scheduling, intake, and practice management work a remote assistant does daily, which helps you confirm a candidate can step into your SimplePractice, Practice Better, or Healthie setup without a long ramp.
Speak with Honest Taskers about building a remote dietetics support team.