Last updated: 2026-08-24
Honest Taskers, HomeHealth Advantage, and HealthRev Partners lead this year's shortlist of physical therapy virtual medical assistant companies, seven firms ranked on published pricing, the Business Associate Agreement position each states in its own words, commitment terms, and what each publishes about itself. For physical therapy practices the work that matters is tracking authorized visit counts and starting reauthorization before they run out. Below we set out how a plan of care stays booked as one block, where a plan gets lost, what the work costs, whether a provider backfills a same-day cancellation, and which block to book first. Of the seven here, two publish a rate and two state a signed BAA, and those two columns narrow the list faster than any claim about quality.
Disclosure: Honest Taskers publishes this list and appears at position 1. We're judged on the same five published criteria as every other company here.
At a glance
- 1Honest Taskers
- 2HomeHealth Advantage
- 3HealthRev Partners
- 4MedStar BTR
- 5Staffingly
- 6Neolytix
- 7Wing Assistant
How we chose the best physical therapy virtual medical assistant companies
We ranked these firms on five facts, each read at the provider's own website on August 24, 2026: the scope each offers physical therapy practices, the HIPAA and Business Associate Agreement position in the firm's exact wording, published pricing, commitment terms, and the verified detail each publishes. We ignored claims about screening quality and talent percentiles, because every firm in this market makes them and none is checkable from outside. What's checkable is what a firm will commit to. For physical therapy practices the additional question is whether the assistant can handle scheduling plans of care as recurring blocks so the plan completes without being taught the basics first.
Best physical therapy virtual medical assistant companies compared
The table ranks all 7 on the same columns, Honest Taskers first because we publish the list. Facts were read on August 24, 2026 and change often, so treat them as a starting point, not a quote.
| Company | What the firm offers | HIPAA / BAA as stated | Published pricing | Model | Notable verified facts |
|---|---|---|---|---|---|
| Honest Taskers | Hourly placed staff working in your own systems across reception, intake, records, prior authorization, billing support and patient outreach | BAA when PHI is accessed; HIPAA compliance verified by Accountable | $10.00–$12.65/hr | Hourly, no minimum; two-week trial | Licensed nurses and physicians in pool; 99.6% average monthly retention |
| HomeHealth Advantage | Outsourced OASIS review + diagnosis coding | BAA required | $35 | Outsourced services and consulting | Coding starts at $35; OASIS Review and Coding starts at $55; volume discounts; 1–2 business day standard turnaround; all reviewers licensed RNs, certified home health cod |
| HealthRev Partners | OASIS, POC, discharge and coding review | Not publicly listed | Not publicly listed | Outsourced services and consulting | dual-certified RNs and certified coding experts; scopes: Coding Only, Coding Plus, OASIS Review, OASIS Plus, POC Review, Discharge Review, Preceptor Partnerships; live cl |
| MedStar BTR | Virtual healthcare assistants plus medical billers and coders; dental, orthodontic and primary care experience | States "HIPAA-compliant", but no BAA wording | Not publicly listed | Not publicly listed | Since 2005, 20+ years; US and Philippine training provider; 95% CPC pass rate |
| Staffingly | Billing, coding, prior authorization, front office and documentation staffing | Signed BAA; SOC 2 Type II; ISO/IEC 27001:2022; $5M E&O cover (company-reported) | $399/wk at 45 hrs; $299 at 10+ | Flat weekly | India, Pakistan, Bangladesh; AI-assisted, human-verified |
| Neolytix | Virtual assistants alongside revenue cycle management, coding audit, CVO credentialing, provider enrollment and licensing | ISO 27001 certified; HIPAA stated | Not publicly listed | Not publicly listed | VAs plus RCM and credentialing; 270+ orgs, 31 specialties, 40 states |
| Wing Assistant | Healthcare virtual assistant and customer service roles with 24/7 specialist availability | Healthcare VA product named; no HIPAA detail published | Not publicly listed | Not publicly listed | 10,000+ active assistants and 2M+ screened yearly, both company-reported; 24/7 cover |
Read the compliance and pricing columns together. The firms that publish a rate aren't the ones with the weakest compliance position, which is the usual assumption, and several firms publish neither a price nor commitment terms nor a Business Associate Agreement, which means three separate negotiations before you can compare them to anything. For physical therapy practices the scope column matters too, because backfilling same-day cancellations from a waitlist isn't work every provider has done before.
1. Honest Taskers
Best for: physical therapy practices that want a published hourly rate, a signed BAA and third-party verified compliance with no minimum.
Pricing: $10.00–$12.65/hrCompliance: HIPAA verified by Accountable; BAACommitment: Hourly, no minimumFirst hire: Two-week working trial
Honest Taskers is where this list starts because the compliance and pricing questions are answered in public rather than in a quote. For physical therapy practices the placed assistant works your time zone inside your own systems on tracking authorized visit counts and starting reauthorization before they run out, scheduling plans of care as recurring blocks so the plan completes, backfilling same-day cancellations from a waitlist, and chasing outstanding daily notes and progress notes that gate claims. Staff are trained on HIPAA and data privacy under a dedicated compliance officer, a Business Associate Agreement is signed before anyone touches protected health information, and HIPAA compliance is verified by Accountable rather than asserted internally. The talent pool includes licensed nurses and physicians. Rates run $10.00 to $12.65 an hour depending on role, background, schedule and location, billed hourly with no weekly minimum, and the first hire comes with a two-week working trial. Honest Taskers reports 99.6% average monthly retention. See the multi-purpose virtual medical assistant service for role detail.
Limitation: staff work remotely and administratively, so the plan completes without being taught the basics first stays with your own clinicians, and Honest Taskers describes its security environment as SOC 2 audit ready rather than holding a SOC 2 or ISO 27001 certification of the kind Staffingly and MyOutDesk publish.
2. HomeHealth Advantage
Best for: Physical therapy practices weighing a post-acute specialist option alongside placed assistants.
Pricing: $35Compliance: BAA requiredModel: Outsourced services and consultingCategory: Post-acute specialist
HomeHealth Advantage is a post-acute specialist rather than a staffing agency, which is why it belongs on a list aimed at physical therapy practices. Read from its own site: What it is: Outsourced OASIS review + diagnosis coding; Verified facts: Coding starts at $35; OASIS Review and Coding starts at $55; volume discounts; 1–2 business day standard turnaround.
Limitation: home health OASIS review; hospice limited to diagnosis coding; no SOC 2; founding year not stated
3. HealthRev Partners
Best for: Physical therapy practices weighing a post-acute specialist option alongside placed assistants.
Pricing: Not publicly listedCompliance: Not publicly listedModel: Outsourced services and consultingCategory: Post-acute specialist
HealthRev Partners is a post-acute specialist rather than a staffing agency, which is why it belongs on a list aimed at physical therapy practices. From the company's own material: What it is: OASIS, POC, discharge and coding review; Verified facts: dual-certified RNs and certified coding experts; scopes: Coding Only, Coding Plus, OASIS Review, OASIS Plus, POC Review.
Limitation: no turnaround figure, no accuracy figure, no pricing, no compliance statement
4. MedStar BTR
Best for: physical therapy practices wanting the longest track record in the market, operating since 2005.
Pricing: Not publicly listedCompliance: States HIPAA-compliantCommitment: Not publicly listedExperience: Since 2005
MedStar BTR has been doing this longer than anyone else on the list. It's been operating since 2005 and reports more than 20 years of healthcare experience, which is the longest track record in this pool. It supplies virtual healthcare assistants and medical billers and coders, is an approved US and Philippine training provider, reports a 95% CPC passing rate among the coders it trains, and names dental and orthodontics and primary care among the practice types it works with.
Limitation: it publishes no pricing, no commitment terms, no BAA wording and no client count, so its long track record has to be weighed against thin public detail.
5. Staffingly
Best for: physical therapy practices wanting the lowest published cost with SOC 2 Type II and ISO 27001 behind it.
Pricing: $399/wk at 45 hrs; $299 at 10+Compliance: SOC 2 Type II, ISO 27001, signed BAACommitment: Flat weeklyDelivery: India, Pakistan, Bangladesh
Staffingly has the strongest documented security position in this market. It has the strongest documented security position in the pool, reporting SOC 2 Type II, ISO/IEC 27001:2022, a signed Business Associate Agreement and a $5 million errors and omissions and cyber policy, all company-reported, and it publishes its rate at $399 a week per person for 45 hours falling to $299 at ten or more, which is under $9 an hour at the top tier. Work spans billing, coding, prior authorization, front office and documentation from facilities in India, Pakistan and Bangladesh.
Limitation: its workflow is AI-assisted with a person verifying output rather than fully human, and offshore delivery means overlap with your working day must be arranged as a shift.
6. Neolytix
Best for: small physical therapy practices whose need spans assistants, billing and credentialing.
Pricing: Not publicly listedCompliance: ISO 27001 certifiedCommitment: Not publicly listedBase: Chicago
Neolytix is the option that scales down to a small practice. It's the option that scales down rather than up, publishing explicit small-practice and mid-market tiers where most firms chase larger contracts. Virtual assistants sit alongside revenue cycle management, coding audit, credentials verification organization credentialing, provider enrollment and licensing, so one firm can absorb the billing or credentialing work an assistant would otherwise be chasing. It reports 270-plus organizations across 31 specialties in 40 states and is ISO 27001 certified.
Limitation: it publishes no pricing and no commitment terms, and its center of gravity is revenue cycle work rather than front-office staffing.
7. Wing Assistant
Best for: physical therapy practices needing round-the-clock cover or fast replacement from the deepest bench.
Pricing: Not publicly listedCompliance: No HIPAA detail publishedCommitment: Not publicly listedScale: 10,000+ active assistants
Wing Assistant is the scale option, which means replacement speed and out-of-hours cover. It brings the deepest bench of any firm here, reporting more than 10,000 active assistants and more than two million applicants screened annually, with 24/7 specialist availability and a company-reported 4.8 out of 5 average rating. A healthcare virtual assistant is one of its named products alongside customer service representatives and administrative and executive assistants, so scale and out-of-hours coverage are its arguments.
Limitation: it publishes no pricing, no delivery location, no commitment terms and no HIPAA detail beyond having a healthcare product.
How does a physical therapy virtual medical assistant keep a plan of care booked as one block?
By booking the whole course at the start rather than visit by visit, and tracking the authorized count behind it. The cost gap is large: a medical secretary or administrative assistant earned a median $22.08 an hour, about $45,930 a year, according to the U.S. Bureau of Labor Statistics May 2025 wage data for secretaries and administrative assistants, before benefits, payroll tax and a desk, against published remote rates from $9 an hour. Keep in the building whatever genuinely needs a person there: greeting patients, physical specimens and mail, and anything requiring a wet signature. The practical route is to start with the single task costing you the most rather than defining a whole role upfront, because the job's easier to scope once somebody's doing it. Hourly and cancel-anytime arrangements suit that far better than a quarterly minimum. For the task-level breakdown, see virtual medical assistant duties.
Where does a physical therapy virtual medical assistant lose a plan of care?
In the middle, because physical therapy loses more revenue to incomplete plans than to denied claims, which is why attendance is settled with four contractual points.
- BAA versus HIPAA training. A Business Associate Agreement puts breach liability in writing. "HIPAA-trained" describes a person who sat a course. Five firms in this market state a BAA; the rest state training. Ask which you are getting, in writing.
- Plans of care abandoned mid-course. Physical therapy loses more revenue to incomplete plans than to denied claims. Ask for the report showing plan completion rate, not just visits delivered.
- Commitment before certainty. Terms run from a Flexi Plan with no minimum hours to a 3-month minimum at 20 hours a week. Match the term to how sure you are.
- Access scope. Grant the minimum systems access each task needs and review it quarterly and on every staff change.
- Time zone against your day. Ask for the shift pattern rather than the delivery country, which matters most where staff are offshore.
How much does a physical therapy virtual medical assistant cost?
Two firms publish a rate here. Honest Taskers is $10.00 to $12.65 an hour with no weekly minimum. Staffingly is $399 a week per person for 45 hours, under $9 an hour at ten or more people. The other five on this list, HomeHealth Advantage, HealthRev Partners, MedStar BTR, Neolytix and Wing Assistant, quote on request. For physical therapy practices the unit worth computing is cost per authorized visit delivered and billed, which you can work out from a two-week sample rather than from a quote. Rates were checked on August 24, 2026 and change often. For rate context, see how much a virtual medical assistant costs in 2026.
Can the physical therapy virtual medical assistant company backfill a same-day cancellation?
Ask how quickly and from what list, plus a signed BAA, a published rate and an exit you can use.
- A signed Business Associate Agreement. Five firms in this market state one. Get the document before access, not after the first shift.
- A published rate. An undisclosed rate means you negotiate compliance terms alongside the money.
- An exit you can use. Cancel-anytime, no lock-in, month-to-month and a no-minimum Flexi Plan all exist here.
- A real waitlist process. Ask how a same-day cancellation gets filled, not whether the provider has a waitlist.
- Named systems experience. Ask which practice management and EHR systems the specific assistant has worked in, and who trains them on yours.
Which physical therapy block should a virtual medical assistant book first?
The whole plan of care, because a course booked in one go completes far more often than one booked a visit at a time.
- Measure one month of plan completion rate and same-day cancellation backfill rate so you have a baseline to judge against.
- List the five tasks you would hand over in week one, with the system each requires.
- Mark which touch protected health information, which decides whether a BAA is mandatory.
- Shortlist on stated BAA, published pricing and exit terms before reading any quality claims.
- Review at four weeks against the baseline rather than against an impression, then widen scope.
For a fuller hiring walkthrough, read how to hire a virtual medical assistant.
Methodology and sources
We read each company's own website on August 24, 2026, recording the scope offered, the HIPAA and Business Associate Agreement position in each firm's exact wording, published pricing, commitment terms and the verified facts each publishes. We set aside claims about screening quality and talent percentiles, because every firm makes them and none is checkable from outside; where such figures appear above they are labelled as the company's own claim. Wage context is from the U.S. Bureau of Labor Statistics May 2025 Occupational Employment and Wage Statistics. Business Associate Agreement obligations are set by the HIPAA Privacy and Security Rules. Where a company published no figure we marked it "not publicly listed" rather than guessing; practice counts, retention rates and savings claims are company-reported and we did not audit them. Portiva, Pearl Talent and Wishup were excluded because their sites refuse automated requests, and Phoenix Virtual Solutions was excluded because its domain now returns an expiration notice.
Related staffing guides
The fastest way to narrow this market is to decide which tasks touch patient data, because that single question removes several firms. Our explainer on what a virtual medical assistant is covers the scope a remote hire can own for physical therapy practices, and where the compliance obligation begins.
Speak with Honest Taskers about staffing physical therapy practices.