Last updated: 2026-08-12
Honest Taskers, Hello Rache, and My Mountain Mover lead this year's shortlist of plastic surgery virtual medical assistant companies, thirteen healthcare-focused staffing firms ranked on how they handle a cosmetic and reconstructive practice's admin load, from booking consults and verifying insurance to starting prior authorizations, and coordinating cash-pay deposits, all in your time zone and under a signed BAA. They staff your front and back office with remote people rather than phone systems or AI answering apps, and surgical candidacy stays with the surgeon. Below we set out whether cosmetic and reconstructive work run side by side, who may see a photograph, how these companies price their services, whether a provider knows both workflows, and which consult to rescue first.
Disclosure: Honest Taskers publishes this list and appears at position 1. We're judged on the same five published criteria as every other company here.
At a glance
- 1Honest Taskers
- 2Hello Rache
- 3My Mountain Mover
- 4MedVA
- 5HelpSquad Health
- 6Portiva
- 7Pearl Talent
- 8Virtual Nurse Rx
- 9Wishup
- 10CareVMA Health
- 11My Virtual Scribe
- 12VMeDx
- 13Virtual Latinos
How we chose the best plastic surgery virtual medical assistant companies
We ranked these companies on five facts, each checked at the provider's own website on August 12, 2026. Those facts are healthcare specialization, talent location, published hourly pricing, the practice tasks they say they cover, and HIPAA posture. Plastic surgery work spans two different lanes, so we weighted firms that name the admin side of both. On the cosmetic side that means consult scheduling, cash-pay and deposit coordination, and review follow-up, and on the reconstructive side it means insurance verification and prior authorization. Blank facts read "not publicly listed" instead of a guess, and we flag any company that bundles a phone system or devices, since that's a different purchase.
Best plastic surgery virtual medical assistant companies compared
The table ranks all 13 on the same columns, Honest Taskers first because we publish the list. Rates were checked August 12, 2026 and change often, so treat them as a starting point, not a quote.
| Company | Healthcare focus | Talent location | Published hourly rate | Plastic surgery support (as stated) | HIPAA posture (as stated) |
|---|---|---|---|---|---|
| Honest Taskers | Yes | US clients; recruiting in the Philippines, Latin America, India and Pakistan | $10.00–$12.65/hr | Consult scheduling, insurance verification, prior authorization, deposit coordination, intake | HIPAA-trained; compliance verified by Accountable; BAA when PHI; SOC 2 audit-ready |
| Hello Rache | Yes | Philippines | $9.50/hr flat | Front desk, consult scheduling, patient calls | HIPAA-trained |
| My Mountain Mover | Yes | Not publicly listed | Not publicly listed | Managed front-office and intake support | Signed BAA; in-house HIPAA officer |
| MedVA | Yes | Philippines | Not publicly listed | Reception, scheduling, patient communication | HIPAA-trained; SOC 2-monitored systems |
| HelpSquad Health | Yes (plus general) | Philippines and India; US-managed | $10–$13/hr patient-facing | Front-desk calls, consult scheduling, intake | Company-level BAA; HIPAA virtual desktop |
| Portiva | Yes | Philippines | $10/hr | Scheduling, insurance verification, front-desk reception | HIPAA-trained |
| Pearl Talent | Yes (plus general) | Latin America and Philippines | $9.95/hr, or from $3,000/mo | Patient intake and coordination | Compliance managed |
| Virtual Nurse Rx | Yes (RN-staffed) | US-served | ~$12–$15/hr | RN-staffed patient calls and coordination | HIPAA-trained |
| Wishup | General, with a healthcare option | India-primary; US option | $1,299–$1,999/mo | Scheduling, deposit tracking, and general admin | HIPAA and PHI-trained |
| CareVMA Health | Yes | Not publicly listed | From $9/hr | Scheduling and front-office support | HIPAA-trained (company-reported) |
| My Virtual Scribe | Yes | Not publicly listed | $10/hr flat | Medical scribes and virtual assistants (as stated) | None stated |
| VMeDx | Yes | Philippines | $10/hr | Scheduling, insurance verification, patient communication (as stated) | HIPAA-trained |
| Virtual Latinos | General, with a healthcare line | Latin America | $1.8K–$3.7K/mo full-time | Bilingual consult scheduling and follow-up (as stated) | Secure-workflow and data-privacy training; NDAs; no public BAA |
A pattern shows up fast. Most staff practice support from the Philippines at $9 to $13 an hour, a few add Latin America for daytime US consult coverage, and only a handful put a signed BAA on the record for the staff who handle patient calls and photo intake. None of them make surgical decisions, so the candidacy call stays with your surgeon.
1. Honest Taskers
Best for: plastic surgery practices that want one remote team across cosmetic and reconstructive admin, staffed by healthcare-trained people including licensed nurses.
Pricing: $10.00–$12.65/hrLocation: US clients; PH, LatAm, India and Pakistan recruitingModel: Managed staffingFirst hire: Two-week working trial
Honest Taskers is a healthcare-focused virtual staffing company that runs front- and back-office work for US medical, surgical, and specialty practices. Its plastic surgery virtual medical assistants book cosmetic and reconstructive consults, verify insurance for reconstructive cases, start prior authorizations, coordinate cash-pay and deposit steps for elective cosmetic cases on the admin side, and handle new-patient intake plus records and photo-intake coordination in your EHR and practice management system, from Nextech and PatientNow to athenahealth. Candidates are trained on HIPAA and data privacy under a dedicated compliance officer, work in your time zone, and sign a Business Associate Agreement when they'll access PHI, with HIPAA compliance verified by Accountable. The talent pool includes licensed nurses and physicians, rates begin around $10 per hour and range up to about $12.65 depending on role, background, schedule, and location, and every client gets a Customer Success Advocate plus a two-week working trial with their first hire. Assistants coordinate and schedule only, so surgical candidacy and any clinical judgment stay with the surgeon. Honest Taskers reports 99.6% average monthly retention, so the voice answering your consult line stays consistent. See the full virtual medical receptionist service for role details.
Limitation: not the lowest hourly rate on this list.
2. Hello Rache
Best for: solo and small plastic surgery practices that want a flat, low-cost front desk from nurse-background staff.
Pricing: $9.50/hr flatLocation: PhilippinesModel: Dedicated/managedTrial: Not publicly listed
Hello Rache staffs dedicated healthcare virtual assistants from the Philippines, many of them licensed nurses, for front-desk work like consult scheduling and patient calls. The nurse background helps when a caller asks about a reconstructive workup, though the assistant coordinates and routes rather than judging candidacy.
Limitation: the Business Associate Agreement isn't described publicly, so confirm it in writing.
3. My Mountain Mover
Best for: practices that want a signed BAA and a named compliance owner on the staff handling photo intake.
Pricing: Not publicly listedLocation: Not publicly listedModel: ManagedTrial: Not publicly listed
My Mountain Mover places managed medical virtual assistants for front-office and intake support across clinics, surgical, and specialty practices. Its compliance posture stands out for plastic surgery, where before-and-after photos and records move constantly, with a signed Business Associate Agreement for every healthcare client and an in-house HIPAA compliance officer.
Limitation: neither pricing nor talent location is published.
4. MedVA
Best for: busy practices that want a managed reception and scheduling team rather than a self-serve hire.
Pricing: Not publicly listedLocation: PhilippinesModel: Managed + account managerTrial: Not publicly listed
MedVA was founded by physicians and places medical virtual assistants for reception, scheduling, and patient communication across many specialties, including surgical practices. Its assistants are HIPAA-trained and work inside what the company calls SOC 2-monitored systems, with a dedicated account manager on every relationship.
Limitation: no public pricing.
5. HelpSquad Health
Best for: practices that want a US-held BAA for the staff answering consult and intake calls.
Pricing: $10–$13/hr patient-facingLocation: PH + India; US-managedModel: Managed staffingTrial: Not publicly listed
HelpSquad Health runs managed virtual receptionists with US oversight from Doylestown, Pennsylvania, staffing patient-facing roles from the Philippines. Front-desk calls, consult scheduling, and patient intake run about $10 to $13 an hour, and every rate includes a company-level BAA held with HelpSquad plus a HIPAA virtual desktop.
Limitation: 20 hours a week minimum on a three-month term.
6. Portiva
Best for: practices that want insurance verification and front-desk help at a flat $10 an hour.
Pricing: $10/hrLocation: PhilippinesModel: Managed/offshoreTrial: 7-day (company-reported)
Portiva places HIPAA-trained remote staff from the Philippines for scheduling, insurance verification, and front-desk reception at $10 an hour, which fits the reconstructive side of a plastic surgery practice where eligibility checks come first. It's one of the few here to advertise a short trial, a company-reported 7 days with no long-term contract, and its assistants are background-checked with HIPAA training certificates.
Limitation: offshore-only staffing from a single country.
7. Pearl Talent
Best for: practices that want Latin America time-zone overlap for daytime consult coordination.
Pricing: $9.95/hr or $3,000/moLocation: Latin America + PhilippinesModel: Managed servicesTrial: Not publicly listed
Pearl Talent staffs patient intake specialists and coordinators from Latin America and the Philippines, with strong US time-zone overlap from the Latin America pool for daytime consult scheduling and follow-up. Pricing starts around $9.95 an hour, or from $3,000 a month on a managed model that covers payroll and compliance, and candidates go through medical terminology assessments before placement.
Limitation: it also serves non-healthcare clients, so confirm healthcare depth.
8. Virtual Nurse Rx
Best for: practices that want a clinically fluent voice on reconstructive and pre-op patient calls.
Pricing: ~$12–$15/hrLocation: US-servedModel: Managed staffingTrial: Not publicly listed
Virtual Nurse Rx staffs assistants who are registered nurses, which suits practices that want someone comfortable talking through a reconstructive workup or pre-op instructions on the phone. Assistants complete HIPAA training and work directly in the practice's systems in real time, coordinating and routing while the surgeon keeps every candidacy decision.
Limitation: the highest hourly rate here, at roughly $12 to $15.
9. Wishup
Best for: practices that need consult scheduling plus deposit tracking and review follow-up from one assistant.
Pricing: $1,299–$1,999/moLocation: India-primary; US optionModel: ManagedTrial: Not publicly listed
Wishup is a general virtual assistant company with a healthcare option, so its HIPAA and PHI-trained assistants can cover cosmetic consult scheduling, cash-pay deposit tracking on the admin side, and review and reputation follow-up alongside general business admin. Healthcare plans run roughly $1,299 a month for 80 hours up to $1,999 for a full 160 hours, with a US-based option at a higher rate and a dedicated VA manager.
Limitation: it's a generalist, not a healthcare-only firm.
10. CareVMA Health
Best for: practices that want a fast front-desk match at a low entry rate.
Pricing: From $9/hrLocation: Not publicly listedModel: Fully managedTrial: Not publicly listed
CareVMA Health provides fully managed virtual assistants from $9 an hour for scheduling and front-office support, and advertises a match in about 48 hours, which helps when the consult line is already ringing out. Its assistants are described as trained on common EHR platforms, which the company says shortens ramp time on booking and intake work.
Limitation: talent location isn't stated publicly.
11. My Virtual Scribe
Best for: cosmetic practices that want a flat published rate and a no-contract start
Pricing: $10/hr flat, no contract or setup feesLocation: Not publicly listedModel: Hourly, no contractTrial: First 40 hours free
My Virtual Scribe publishes a $10 flat hourly rate with no contract or setup fees and states the first 40 hours are free. That is the clearest trial term on this list, and for a consultation-led practice it makes testing a scribe cheap.
Limitation: states no HIPAA or compliance posture at all, which is a notable gap for documentation work
12. VMeDx
Best for: practices that want a flat $10-an-hour hire across consult scheduling and eligibility checks.
Pricing: $10/hrLocation: PhilippinesModel: Managed/offshoreTrial: Not publicly listed
VMeDx places HIPAA-trained virtual medical assistants from the Philippines at $10 an hour for scheduling, insurance verification, and patient communication, which reaches both the cosmetic booking side and reconstructive eligibility checks (as stated). The flat rate matches Portiva's, so it's the interview that usually decides it.
Limitation: offshore-only staffing from a single country.
13. Virtual Latinos
Best for: practices that want bilingual Latin America staff on daytime consult calls and follow-up.
Pricing: $1.8K–$3.7K/mo full-timeLocation: Latin AmericaModel: Managed staffingTrial: Not publicly listed
Virtual Latinos is a general staffing firm with a healthcare and medical line, and it recruits only from Latin America, which puts assistants on US business hours and adds Spanish-speaking coverage for consult calls and reminders. Full-time placements run about $1.8K to $3.7K a month for 160 hours, tiered by experience, and assistants are trained in secure workflows and data privacy and sign NDAs.
Limitation: no Business Associate Agreement is described publicly, so get one in writing before anyone handles patient records or clinical photos.
Can a plastic surgery virtual medical assistant run cosmetic and reconstructive work side by side?
It has to, because consults, intake and insurance work cross both, and the two bill nothing like each other. An in-house medical assistant earned about $45,690 a year, roughly $21.97 an hour before benefits, according to the U.S. Bureau of Labor Statistics May 2025 wage data for medical assistants, while the offshore-focused firms here run $9 to $15 an hour. A medical answering service only takes messages after hours and doesn't verify insurance or start a prior authorization, and an AI phone bot can't walk a nervous cosmetic patient through a deposit or a photo upload. Don't hire a virtual assistant company if you only need overnight message-taking, since a dedicated answering service is cheaper for that narrow job. The reason surgical practices delegate admin work is the same reason they delegate charting, since the American Medical Association's work on administrative burden ties heavy front-office and EHR tasks to physician burnout, and moving consults, verification, and intake off your clinical team hands time back.
Who may see a plastic surgery photograph a virtual medical assistant handles?
Only who the patient agreed to, because photographs carry exposure ordinary notes do not, alongside missed consults and prior-authorization delays.
- PHI and clinical photos. Ask for the signed BAA and the device and network controls, since an assistant handles before-and-after images and records that identify patients.
- Missed consults and no-shows. Ask how the company staffs peak call hours and handles reminders and deposits, because a dropped cosmetic consult is lost revenue.
- Prior authorization and verification. Ask how the assistant tracks reconstructive authorizations and payer follow-up, since a stalled approval delays surgery.
- Clinical scope. Ask how the company keeps candidacy and clinical judgment with your surgeon, since the assistant should schedule and coordinate, not advise.
- EHR and tool fit. Ask which candidates have used your system, such as Nextech, PatientNow, Symplast, or athenahealth.
How do plastic surgery virtual medical assistant companies price their services?
Plastic surgery virtual medical assistant companies price their services three main ways, by a flat hourly rate, a managed monthly plan, or a custom quote. Hourly staffing on this list runs from Hello Rache at $9.50 and CareVMA from $9, up to Virtual Nurse Rx at roughly $12 to $15 for registered nurses, with managed monthly plans like Wishup's landing near $1,300 to $2,000 for full-time hours (rates checked August 2026). Honest Taskers sits mid-range, beginning around $10 per hour and reaching about $12.65 depending on role, background, schedule, and location. Compared with an in-house medical assistant salary near $45,690 a year plus benefits, a remote assistant is the lower-overhead option, and price tracks talent location, hours of coverage, and the level of managed oversight. For the full breakdown, see how much a virtual medical assistant costs.
Does the plastic surgery virtual medical assistant company know both cosmetic and reconstructive workflows?
Ask it to describe the difference at booking, then weigh HIPAA posture and pricing you can budget against.
- Cosmetic and reconstructive coverage. A firm that names consult scheduling, deposit coordination, insurance verification, and prior authorization ramps faster than a general agency. See how a virtual assistant handles prior authorization to scope the reconstructive side.
- HIPAA posture in writing. Look for HIPAA training plus a signed Business Associate Agreement when the assistant handles patient calls and photos, and ask each company to put its safeguards in writing.
- Your EHR and intake stack. Confirm experience with your practice management and imaging system, such as Nextech, PatientNow, or Symplast.
- Time-zone and hours coverage. Know whether staff work your patients' clock, and whether you need bilingual coverage for consults.
- Dated, published pricing. A rate with a date beats a vague promise of savings.
Which plastic surgery consult should a virtual medical assistant rescue first?
The missed one, because a consult that never happened is the most expensive gap in this practice.
- List the tasks to delegate first, such as cosmetic consult scheduling, deposit coordination, reconstructive insurance verification, and intake.
- Shortlist firms whose specialty experience, talent location, and HIPAA posture fit your practice.
- Interview one or two candidates, hear a call sample, and confirm EHR and photo-intake experience.
- Sign a Business Associate Agreement before anyone touches patient data or images.
- Run a trial, then onboard with clear consult scripts, deposit rules, and escalation paths to your surgeon.
For a fuller walkthrough, read how to hire a virtual medical assistant.
Methodology and sources
We verified each company at its own website on August 12, 2026, recording healthcare focus, talent location, published pricing, stated plastic surgery support, and HIPAA posture. Wage context is from the U.S. Bureau of Labor Statistics May 2025 Occupational Employment and Wage Statistics for medical assistants. Hourly rates are volatile and were captured as dated points, not permanent quotes, so re-check before you buy. Where a company didn't publish a fact, we marked it "not publicly listed"; self-stated claims are labeled company-reported.
Related plastic surgery virtual assistant staffing guides
If you're still mapping the role to your practice, start with the day-to-day work. Our guide to virtual medical assistant duties and responsibilities covers the scheduling, verification, and intake tasks a remote hire owns, so you can decide which cosmetic and reconstructive tasks to delegate first.
Running consults and pre-op visits over video? Our guide to how virtual assistants keep telehealth practices running walks through the intake, scheduling, and follow-up work that keeps a remote consult schedule full, which helps you confirm a candidate can support your telehealth and in-office mix without a long ramp.
Speak with Honest Taskers about building a remote plastic surgery support team.