What does a virtual medical assistant do for ABA therapy practices?

The work is administrative: obtaining authorization for assessment and treatment hours; which drives everything; tracking authorized hours used against hours approved; coordinating technician schedules against each client's authorized hours. Clinical judgement, assessment and anything requiring a license stay with your own clinicians.

How much does a virtual medical assistant for ABA therapy practices cost?

Four firms publish rates: Care VMA Health starts at $9 an hour, Hello Rache is $9.50, Honest Taskers is $10.00 to $12.65, and HelpSquad Health is $8 to $10 for back-office work or $10 to $13 for patient-facing. Staffingly is $399 a week for 45 hours. A US medical secretary earned a median $22.08 an hour in May 2025 by comparison.

Do these companies sign a HIPAA Business Associate Agreement?

Some do and some state only HIPAA training, which is not the same. My Mountain Mover states a signed BAA is part of every healthcare contract, Virtual Nurse Rx provides one to every client, HelpSquad Health includes it in the rate, Staffingly reports a signed BAA alongside SOC 2 Type II and ISO 27001, and Honest Taskers signs one before PHI access.

How quickly can an assistant start?

Virtual Nurse Rx reports an average 48-hour deployment and Care VMA Health advertises 48-hour matching. My Mountain Mover states hiring within 7 to 14 days and Rockstar Global reports a 7 to 14 day implementation. Most of the elapsed time is your own onboarding, so preparing system access and a task list shortens it.

Can I try one without a long commitment?

Yes, Hello Rache states cancel anytime with no long-term commitment, Care VMA Health offers no long-term contracts and a Flexi Plan with no minimum hours, DocVA states a contract with no lock-in period, Virtual Nurse Rx is month-to-month, and Honest Taskers provides a two-week working trial on the first hire.

Will the assistant know ABA therapy practice workflows?

Ask rather than assume. My Mountain Mover states pre-trained healthcare talent experienced in widely used electronic health records across 50-plus specialties, MEDVA names its practice-type breakdown, and DocVA states its assistants are experienced healthcare professionals. Request the specific assistant's background in ABA therapy practices and who trains them on your systems.

What makes ABA administration distinctive?

Authorized hours. Treatment is approved in blocks of hours per client, technician schedules must fit within them, and reauthorization depends on progress reports arriving on time. Tracking all three is administrative work and it determines whether the service is paid.

Can an assistant coordinate technician scheduling?

Yes, and it is one of the harder scheduling problems in healthcare: matching technician availability, client availability and authorized hours simultaneously. Doing it well protects both utilization and authorization compliance.

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Last updated: 2026-08-24

Honest Taskers, TeleMed Inc, and notifyMD lead this year's shortlist of virtual medical assistant companies for ABA therapy practices, seven firms ranked on published pricing, the Business Associate Agreement position each states in its own words, commitment terms, and what each publishes about itself. For ABA therapy practices the work that matters is obtaining authorization for assessment and treatment hours. Below we set out whether hours are counted rather than visits, how hours are stopped running past the authorization, what the work costs, whether a provider reports hours against authorized hours, and which report to get in on time first. Of the seven here, two publish a rate and one states a signed BAA, and those two columns narrow the list faster than any claim about quality.

Disclosure: Honest Taskers publishes this list and appears at position 1. We're judged on the same five published criteria as every other company here.

At a glance

1Honest Taskers
2TeleMed Inc
3notifyMD
4TimeDoc Health
5Rockstar Global
6Care VMA Health
7MedStar BTR

How we chose the best virtual medical assistant companies for ABA therapy practices

We ranked these firms on five facts, each read at the provider's own website on August 24, 2026: the scope each offers ABA therapy practices, the HIPAA and Business Associate Agreement position in the firm's exact wording, published pricing, commitment terms, and the verified detail each publishes. We ignored claims about screening quality and talent percentiles, because every firm in this market makes them and none is checkable from outside. What's checkable is what a firm will commit to. For ABA therapy practices the additional question is whether the assistant can handle which drives everything without being taught the basics first.

Best virtual medical assistant companies for ABA therapy practices compared

The table ranks all 7 on the same columns, Honest Taskers first because we publish the list. Facts were read on August 24, 2026 and change often, so treat them as a starting point, not a quote.

Virtual medical assistant companies for ABA therapy practices compared on the criteria stated below, read at each provider's own site.
Company	What the firm offers	HIPAA / BAA as stated	Published pricing	Model	Notable verified facts
Honest Taskers	Hourly placed staff working in your own systems across reception, intake, records, prior authorization, billing support and patient outreach	BAA when PHI is accessed; HIPAA compliance verified by Accountable	$10.00–$12.65/hr	Hourly, no minimum; two-week trial	Licensed nurses and physicians in pool; 99.6% average monthly retention
TeleMed Inc	Live operators plus app and web	States no BAA	Not publicly listed	Answering service	US centers in Atlanta GA, Johnson City TN, Wise VA; Not publicly listed; Every associate completes HIPAA training; app described as HIPAA-compliant; no BAA on the page
notifyMD	Mental health, physician	HITRUST Certified	Not publicly listed	Answering service	Live operators 24/7, trained in the provider's field; the first answering service to be HITRUST Certified; escalates to the on-call provider, and for a life-threatening e
TimeDoc Health	CCM + RPM + behavioral health monitoring	HITRUST i1 certification, Augus	Not publicly listed	Managed clinical program	three named services; care coordinators and nurses + enterprise platform; medication adherence, appointment scheduling, DME assistance; HITRUST i1 certification, August 2
Rockstar Global	Medical reception, verification and authorization specialists, billing, administrative support and credentialing	States "100% HIPAA-compliant", but no BAA wording	Not publicly listed	7–14 day implementation	Built for PT, OT, SLP, DSOs; 300th VA, 170+ practices; 97% retention
Care VMA Health	VMA, receptionist, administrative, RPM, chronic care management, patient care coordinator, billing, coder, triage and scribe roles	States "100% HIPAA Compliant", but no BAA wording	Starts at $9/hr	No long-term contracts; Flexi Plan with no minimum hours	48-hour matching; US-based account management; RPM, CCM, triage, coder roles
MedStar BTR	Virtual healthcare assistants plus medical billers and coders; dental, orthodontic and primary care experience	States "HIPAA-compliant", but no BAA wording	Not publicly listed	Not publicly listed	Since 2005, 20+ years; US and Philippine training provider; 95% CPC pass rate

Read the compliance and pricing columns together. The firms that publish a rate aren't the ones with the weakest compliance position, which is the usual assumption, and several firms publish neither a price nor commitment terms nor a Business Associate Agreement, which means three separate negotiations before you can compare them to anything. For ABA therapy practices the scope column matters too, because tracking authorized hours used against hours approved isn't work every provider has done before.

1. Honest Taskers

Best for: ABA therapy practices that want a published hourly rate, a signed BAA and third-party verified compliance with no minimum.

Pricing: $10.00–$12.65/hrCompliance: HIPAA verified by Accountable; BAACommitment: Hourly, no minimumFirst hire: Two-week working trial

Honest Taskers is where this list starts because the compliance and pricing questions are answered in public rather than in a quote. For ABA therapy practices the placed assistant works your time zone inside your own systems on obtaining authorization for assessment and treatment hours, which drives everything, tracking authorized hours used against hours approved, and coordinating technician schedules against each client's authorized hours. Staff are trained on HIPAA and data privacy under a dedicated compliance officer, a Business Associate Agreement is signed before anyone touches protected health information, and HIPAA compliance is verified by Accountable rather than asserted internally. The talent pool includes licensed nurses and physicians. Rates run $10.00 to $12.65 an hour depending on role, background, schedule and location, billed hourly with no weekly minimum, and the first hire comes with a two-week working trial. Honest Taskers reports 99.6% average monthly retention. See the multi-purpose virtual medical assistant service for role detail.

Limitation: staff work remotely and administratively, so clinical assessment, treatment decisions and every clinical conversation in ABA therapy practices stays with your own clinicians, and Honest Taskers describes its security environment as SOC 2 audit ready rather than holding a SOC 2 or ISO 27001 certification of the kind Staffingly and MyOutDesk publish.

2. TeleMed Inc

Best for: ABA therapy practices weighing a answering service option alongside placed assistants.

Pricing: Not publicly listedCompliance: States no BAAModel: Answering serviceCategory: Answering service

TeleMed Inc is an answering service rather than a placed assistant, so it covers the phone rather than the workflow sitting behind it. Its own pages state: Live operators plus app and web; Operator location: US centers in Atlanta GA, Johnson City TN, Wise VA; Published pricing: Not publicly listed.

Limitation: no published pricing, and the longest-established option is not automatically the cheapest

3. notifyMD

Best for: ABA therapy practices weighing a answering service option alongside placed assistants.

Pricing: Not publicly listedCompliance: HITRUST CertifiedModel: Answering serviceCategory: Answering service

notifyMD is an answering service rather than a placed assistant, so it covers the phone rather than the workflow sitting behind it. Read from its own site: Best fit: Mental health, physician; Verified facts: Live operators 24/7, trained in the provider's field; the first answering service to be HITRUST Certified; escalates to the on-call provider.

Limitation: no pricing is published, and bilingual support is not stated

4. TimeDoc Health

Best for: ABA therapy practices weighing a care management option alongside placed assistants.

Pricing: Not publicly listedCompliance: HITRUST i1 certification, AugusModel: Managed clinical programCategory: Care management

TimeDoc Health supplies clinical care management rather than administrative staff, so it answers a different half of the problem than a placed assistant does. What the site publishes: What it is: CCM + RPM + behavioral health monitoring; Key verified facts: three named services; care coordinators and nurses + enterprise platform; medication adherence, appointment scheduling.

Limitation: no staff credentials; site stats render as placeholders

5. Rockstar Global

Best for: ABA therapy practices in therapy or dental group settings wanting a provider built for that market.

Pricing: Not publicly listedCompliance: States 100% HIPAA-compliantCommitment: 7–14 day implementationFocus: PT, OT, SLP and DSOs

Rockstar Global is the only firm here built around named practice types. Formerly Virtual Rockstar, it is the only firm in this pool built around named practice types rather than healthcare generally: physical therapy, occupational therapy, speech-language pathology and dental service organizations. Roles include medical reception, verification and authorization specialists, billing and credentialing, supported by an internal VA Academy. It reports placing its 300th assistant across more than 170 private practices with 97% practice partner retention and a 7 to 14 day implementation.

Limitation: it publishes no pricing and no BAA wording, and its focus on therapy practices and dental service organizations means other practice types are not its core market.

6. Care VMA Health

Best for: ABA therapy practices wanting a $9 starting rate, no long-term contract and a no-minimum plan.

Pricing: Starts at $9/hrCompliance: States 100% HIPAA compliantCommitment: No long-term contractsSpeed: 48-hour matching

Care VMA Health is the most flexible published arrangement in this market. It publishes a rate starting at $9 an hour with three plan shapes, part time at 15 to 35 hours a week, full time above 35, and a Flexi Plan with no minimum hours at all, on no long-term contracts with 48-hour matching. Its role list is wide, covering virtual medical assistant, receptionist, admin, remote patient monitoring, chronic care management, patient care coordinator, billing assistant, remote coder, telehealth assistant, telephone triage assistant and scribe, with US-based account management.

Limitation: it states no Business Associate Agreement despite claiming full HIPAA compliance, does not say where its staff are based, and names no specialties.

7. MedStar BTR

Best for: ABA therapy practices wanting the longest track record in the market, operating since 2005.

Pricing: Not publicly listedCompliance: States HIPAA-compliantCommitment: Not publicly listedExperience: Since 2005

MedStar BTR has been doing this longer than anyone else on the list. It's been operating since 2005 and reports more than 20 years of healthcare experience, which is the longest track record in this pool. It supplies virtual healthcare assistants and medical billers and coders, is an approved US and Philippine training provider, reports a 95% CPC passing rate among the coders it trains, and names dental and orthodontics and primary care among the practice types it works with.

Limitation: it publishes no pricing, no commitment terms, no BAA wording and no client count, so its long track record has to be weighed against thin public detail.

Does an ABA virtual medical assistant count hours rather than visits?

Hours, because ABA runs on authorized hour counts and that is what drives everything else. The cost gap is large: a medical secretary or administrative assistant earned a median $22.08 an hour, about $45,930 a year, according to the U.S. Bureau of Labor Statistics May 2025 wage data for secretaries and administrative assistants, before benefits, payroll tax and a desk, against published remote rates from $9 an hour. Keep in the building whatever genuinely needs a person there: greeting patients, physical specimens and mail, and anything requiring a wet signature. The practical route is to start with the single task costing you the most rather than defining a whole role upfront, because the job's easier to scope once somebody's doing it. Hourly and cancel-anytime arrangements suit that far better than a quarterly minimum. For the task-level breakdown, see virtual medical assistant duties.

How does an ABA virtual medical assistant stop hours running past the authorization?

By reconciling delivered against authorized weekly rather than monthly, because hours over the count are written off, settled with four contractual points first.

BAA versus HIPAA training. A Business Associate Agreement puts breach liability in writing. "HIPAA-trained" describes a person who sat a course. Five firms in this market state a BAA; the rest state training. Ask which you are getting, in writing.
Hours delivered beyond authorization. ABA runs on authorized hour counts. Deliver beyond the approved number and it is unpaid. Ask for the weekly report of hours used against hours authorized per client.
Commitment before certainty. Terms run from a Flexi Plan with no minimum hours to a 3-month minimum at 20 hours a week. Match the term to how sure you are.
Access scope. Grant the minimum systems access each task needs and review it quarterly and on every staff change.
Time zone against your day. Ask for the shift pattern rather than the delivery country, which matters most where staff are offshore.

How much does a virtual medical assistant cost?

Two firms publish a rate here. Honest Taskers is $10.00 to $12.65 an hour with no weekly minimum. Care VMA Health starts at $9 an hour with a Flexi Plan carrying no minimum hours. The other five on this list, TeleMed Inc, notifyMD, TimeDoc Health, Rockstar Global and MedStar BTR, quote on request. For ABA therapy practices the unit worth computing is cost per authorized hour delivered and billed, which you can work out from a two-week sample rather than from a quote. Rates were checked on August 24, 2026 and change often. For rate context, see how much a virtual medical assistant costs in 2026.

Can the ABA virtual medical assistant company report hours against authorized hours?

Ask how often, plus a signed BAA, a published rate and an exit you can use.

A signed Business Associate Agreement. Five firms in this market state one. Get the document before access, not after the first shift.
A published rate. An undisclosed rate means you negotiate compliance terms alongside the money.
An exit you can use. Cancel-anytime, no lock-in, month-to-month and a no-minimum Flexi Plan all exist here.
Authorized-hour tracking per client. Ask to see the weekly report of hours used against hours approved.
Named systems experience. Ask which practice management and EHR systems the specific assistant has worked in, and who trains them on yours.

Which ABA report should a virtual medical assistant get in on time first?

The one a reauthorization depends on, because reauthorizations lapsed for late reports is the avoidable loss here.

Measure one month of hours delivered beyond authorization and reauthorizations lapsed for late reports so you have a baseline to judge against.
List the five tasks you would hand over in week one, with the system each requires.
Mark which touch protected health information, which decides whether a BAA is mandatory.
Shortlist on stated BAA, published pricing and exit terms before reading any quality claims.
Review at four weeks against the baseline rather than against an impression, then widen scope.

For a fuller hiring walkthrough, read how to hire a virtual medical assistant.

Methodology and sources

We read each company's own website on August 24, 2026, recording the scope offered, the HIPAA and Business Associate Agreement position in each firm's exact wording, published pricing, commitment terms and the verified facts each publishes. We set aside claims about screening quality and talent percentiles, because every firm makes them and none is checkable from outside; where such figures appear above they are labelled as the company's own claim. Wage context is from the U.S. Bureau of Labor Statistics May 2025 Occupational Employment and Wage Statistics. Business Associate Agreement obligations are set by the HIPAA Privacy and Security Rules. Where a company published no figure we marked it "not publicly listed" rather than guessing; practice counts, retention rates and savings claims are company-reported and we did not audit them. Portiva, Pearl Talent and Wishup were excluded because their sites refuse automated requests, and Phoenix Virtual Solutions was excluded because its domain now returns an expiration notice.

The fastest way to narrow this market is to decide which tasks touch patient data, because that single question removes several firms. Our explainer on what a virtual medical assistant is covers the scope a remote hire can own for ABA therapy practices, and where the compliance obligation begins.

Speak with Honest Taskers about staffing ABA therapy practices.

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