Q: How much does a virtual medical assistant for cosmetic surgery practices cost?

Four firms publish rates: Care VMA Health starts at $9 an hour, Hello Rache is $9.50, Honest Taskers is $10.00 to $12.65, and HelpSquad Health is $8 to $10 for back-office work or $10 to $13 for patient-facing. Staffingly is $399 a week for 45 hours. A US medical secretary earned a median $22.08 an hour in May 2025 by comparison.

What does a virtual medical assistant do for cosmetic surgery practices?

The work is administrative: converting consultation enquiries quickly; since prospects compare several practices; managing deposits; financing applications and payment schedules. Clinical judgement, assessment and anything requiring a license stay with your own clinicians.

Do these companies sign a HIPAA Business Associate Agreement?

Some do and some state only HIPAA training, which is not the same. My Mountain Mover states a signed BAA is part of every healthcare contract, Virtual Nurse Rx provides one to every client, HelpSquad Health includes it in the rate, Staffingly reports a signed BAA alongside SOC 2 Type II and ISO 27001, and Honest Taskers signs one before PHI access.

How quickly can an assistant start?

Virtual Nurse Rx reports an average 48-hour deployment and Care VMA Health advertises 48-hour matching. My Mountain Mover states hiring within 7 to 14 days and Rockstar Global reports a 7 to 14 day implementation. Most of the elapsed time is your own onboarding, so preparing system access and a task list shortens it.

Can I try one without a long commitment?

Yes, Hello Rache states cancel anytime with no long-term commitment, Care VMA Health offers no long-term contracts and a Flexi Plan with no minimum hours, DocVA states a contract with no lock-in period, Virtual Nurse Rx is month-to-month, and Honest Taskers provides a two-week working trial on the first hire.

Will the assistant know cosmetic surgery practice workflows?

Ask rather than assume. My Mountain Mover states pre-trained healthcare talent experienced in widely used electronic health records across 50-plus specialties, MEDVA names its practice-type breakdown, and DocVA states its assistants are experienced healthcare professionals. Request the specific assistant's background in cosmetic surgery practices and who trains them on your systems.

What matters most administratively here?

Speed of enquiry response. Prospective patients contact several practices and largely do so outside office hours, so whoever replies first usually books the consultation. Two firms in this market publish 24/7 availability, which matters more here than an hourly rate difference.

Can an assistant handle financing applications?

Yes, the administrative side: sending applications, chasing completion and tracking approvals. If card or financial data is handled directly, ask about PCI compliance separately from HIPAA, since only one firm in this market names PCI-DSS readiness.

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Last updated: 2026-08-24

Honest Taskers, Intrepy Healthcare Marketing, and Healthcare Success lead this year's shortlist of virtual medical assistant companies for cosmetic surgery, seven firms ranked on published pricing, the Business Associate Agreement position each states in its own words, commitment terms, and what each publishes about itself. For cosmetic surgery practices the work that matters is converting consultation enquiries quickly. Below we set out how many practices a prospect is calling, what time enquiries arrive, what the work costs, whether a provider answers out of hours, and which enquiry to return first. Of the seven here, one publishes a rate and three state a signed BAA, and those two columns narrow the list faster than any claim about quality.

Disclosure: Honest Taskers publishes this list and appears at position 1. We're judged on the same five published criteria as every other company here.

At a glance

1Honest Taskers
2Intrepy Healthcare Marketing
3Healthcare Success
4Athena
5My Mountain Mover
6DocVA
7Virtual Nurse Rx

How we chose the best virtual medical assistant companies for cosmetic surgery

We ranked these firms on five facts, each read at the provider's own website on August 24, 2026: the scope each offers cosmetic surgery practices, the HIPAA and Business Associate Agreement position in the firm's exact wording, published pricing, commitment terms, and the verified detail each publishes. We ignored claims about screening quality and talent percentiles, because every firm in this market makes them and none is checkable from outside. What's checkable is what a firm will commit to. For cosmetic surgery practices the additional question is whether the assistant can handle since prospects compare several practices without being taught the basics first.

Best virtual medical assistant companies for cosmetic surgery compared

The table ranks all 7 on the same columns, Honest Taskers first because we publish the list. Facts were read on August 24, 2026 and change often, so treat them as a starting point, not a quote.

Virtual medical assistant companies for cosmetic surgery compared on the criteria stated below, read at each provider's own site.
Company	What the firm offers	HIPAA / BAA as stated	Published pricing	Model	Notable verified facts
Honest Taskers	Hourly placed staff working in your own systems across reception, intake, records, prior authorization, billing support and patient outreach	BAA when PHI is accessed; HIPAA compliance verified by Accountable	$10.00–$12.65/hr	Hourly, no minimum; two-week trial	Licensed nurses and physicians in pool; 99.6% average monthly retention
Intrepy Healthcare Marketing	Agency	Not publicly listed	Not publicly listed	Agency engagement	Medical SEO, website design, social media management, paid ads, listings management, marketing automation and CRM, video, branding; Works exclusively with private practic
Healthcare Success	Agency	HIPAA-protected call tracking	Not publicly listed	Agency engagement	SEO, local SEO, paid search, social, programmatic and CTV, content marketing, reputation management, website, branding, PR, staff training; Healthcare exclusively, hospit
Athena	Full-time dedicated executive assistants	Not publicly listed	$3,000/mo	Placed staff	$3,000/month, monthly after an initial 90-day commitment; one dedicated full-time EA, vetted, trained, device-equipped and employed by Athena; algorithmic matching plus t
My Mountain Mover	Receptionist, scribe, administrative assistant and billing assistant roles across 50+ specialties, plus dental lines	Signed BAA is part of the contract for all healthcare clients	Not publicly listed	Hired within 7–14 days	1000+ practices; 1600+ VAs; 50+ specialties; staff experienced in major EHRs
DocVA	Patient calls, scheduling, insurance verification and prior authorization, records and chart prep, billing and live scribing	"HIPAA-certified" assistants handling PHI to in-office standard, but no BAA wording	Not publicly listed	Contract with no lock-in; cancel anytime	RNs, pharmacists, certified billers; Philippines; 150+ practices
Virtual Nurse Rx	Reception, intake, scheduling, verification, prior authorization, transcription, referral management, after-hours answering and live chat	BAA provided to every client	Not publicly listed	Month-to-month; 48-hour deployment	"No AI Does Your Work"; admin support only; Florida HQ, 50 states

Read the compliance and pricing columns together. The firms that publish a rate aren't the ones with the weakest compliance position, which is the usual assumption, and several firms publish neither a price nor commitment terms nor a Business Associate Agreement, which means three separate negotiations before you can compare them to anything. For cosmetic surgery practices the scope column matters too, because managing deposits isn't work every provider has done before.

1. Honest Taskers

Best for: cosmetic surgery practices that want a published hourly rate, a signed BAA and third-party verified compliance with no minimum.

Pricing: $10.00–$12.65/hrCompliance: HIPAA verified by Accountable; BAACommitment: Hourly, no minimumFirst hire: Two-week working trial

Honest Taskers is where this list starts because the compliance and pricing questions are answered in public rather than in a quote. For cosmetic surgery practices the placed assistant works your time zone inside your own systems on converting consultation enquiries quickly, since prospects compare several practices, managing deposits, and financing applications and payment schedules. Staff are trained on HIPAA and data privacy under a dedicated compliance officer, a Business Associate Agreement is signed before anyone touches protected health information, and HIPAA compliance is verified by Accountable rather than asserted internally. The talent pool includes licensed nurses and physicians. Rates run $10.00 to $12.65 an hour depending on role, background, schedule and location, billed hourly with no weekly minimum, and the first hire comes with a two-week working trial. Honest Taskers reports 99.6% average monthly retention. See the multi-purpose virtual medical assistant service for role detail.

Limitation: staff work remotely and administratively, so clinical assessment, treatment decisions and every clinical conversation in cosmetic surgery practices stays with your own clinicians, and Honest Taskers describes its security environment as SOC 2 audit ready rather than holding a SOC 2 or ISO 27001 certification of the kind Staffingly and MyOutDesk publish.

2. Intrepy Healthcare Marketing

Best for: Cosmetic surgery practices weighing a marketing agency option alongside placed assistants.

Pricing: Not publicly listedCompliance: Not publicly listedModel: Agency engagementCategory: Marketing agency

Intrepy Healthcare Marketing is a healthcare marketing agency, which is the right category when the constraint is enquiry volume rather than administrative capacity. Read from its own site: What it is: Agency; Services (as stated): Medical SEO, website design, social media management, paid ads, listings management, marketing automation and CRM, video, branding.

Limitation: no pricing published and no HIPAA or compliance posture stated

3. Healthcare Success

Best for: Cosmetic surgery practices weighing a marketing agency option alongside placed assistants.

Pricing: Not publicly listedCompliance: HIPAA-protected call trackingModel: Agency engagementCategory: Marketing agency

Healthcare Success is a healthcare marketing agency, which is the right category when the constraint is enquiry volume rather than administrative capacity. Read from its own site: What it is: Agency; Services (as stated): SEO, local SEO, paid search, social, programmatic and CTV, content marketing, reputation management, website, branding, PR, staff training.

Limitation: no pricing published, and its breadth suits larger budgets than a single-site practice

4. Athena

Best for: Cosmetic surgery practices weighing a general staffing option alongside placed assistants.

Pricing: $3,000/moCompliance: Not publicly listedModel: Placed staffCategory: General staffing

Athena is a generalist executive and administrative staffing firm rather than a healthcare specialist. From the company's own material: What it is: Full-time dedicated executive assistants; Verified facts: $3,000/month, monthly after an initial 90-day commitment; one dedicated full-time EA, vetted, trained.

Limitation: executive assistants only; no HIPAA or BAA statement; staff location not stated; most expensive published rate here

5. My Mountain Mover

Best for: cosmetic surgery practices that want a signed BAA as standard contract terms and breadth across specialties.

Pricing: Not publicly listedCompliance: Signed BAA in every healthcare contractCommitment: Not publicly listedSpeed: Hired in 7–14 days

My Mountain Mover settles the compliance question in the contract rather than in negotiation. It gives the clearest contractual answer here, stating that a signed HIPAA Business Associate Agreement is part of the contract provided to all healthcare clients rather than something you negotiate. Talent is described as pre-trained healthcare staff experienced in major EHR systems such as Epic and athenahealth, and it reports 1000 or more practices served, 1600 or more pre-trained assistants and coverage of 50 or more specialties, with hiring completed in 7 to 14 days.

Limitation: it publishes no pricing at all, and its claim that practices save up to 70% on overhead carries no published methodology.

6. DocVA

Best for: cosmetic surgery practices whose work runs into clinical or medication questions and want no lock-in.

Pricing: Not publicly listedCompliance: HIPAA training (company-reported)Commitment: Contract, no lock-inStaff: RNs, pharmacists, certified billers

DocVA hires from a different pool than most, which shows on anything clinically adjacent. What's different is who it hires: it states every assistant is an experienced healthcare professional, naming registered nurses, pharmacists, certified billers and experienced medical scribes. Commercially it's unusually clear, stating there's a contract but no lock-in period and you can cancel at any time. Delivery is from the Philippines, assistants are described as HIPAA-certified handling protected health information to in-office standard, and it reports 1,000-plus assistants placed across 150 or more practices.

Limitation: no pricing is published, and while assistants are described as HIPAA-certified there is no Business Associate Agreement wording, which is the document that allocates liability.

7. Virtual Nurse Rx

Best for: cosmetic surgery practices needing cover within days, month-to-month, with an explicit no-AI position.

Pricing: Not publicly listedCompliance: BAA provided to every clientCommitment: Month-to-monthSpeed: 48-hour average deployment

Virtual Nurse Rx is the fastest to deploy and the most explicit about scope. Two published statements make it worth attention. It provides a BAA to every client on month-to-month engagements with an average 48-hour deployment, and it states plainly that it offers administrative support only, with clinical decisions always remaining with your licensed providers, despite RN and MD framing in its own positioning. It also advertises a "100% Human-Performed Service: No AI Does Your Work". It's headquartered in Florida and serves all 50 states.

Limitation: no pricing is published, and the RN and MD framing sits awkwardly beside its own statement that the service is administrative support only.

How many practices is a prospect calling before a virtual medical assistant rings back?

Several, because cosmetic surgery consultations are comparison-shopped, which makes enquiry handling the revenue job here. The cost gap is large: a medical secretary or administrative assistant earned a median $22.08 an hour, about $45,930 a year, according to the U.S. Bureau of Labor Statistics May 2025 wage data for secretaries and administrative assistants, before benefits, payroll tax and a desk, against published remote rates from $9 an hour. Keep in the building whatever genuinely needs a person there: greeting patients, physical specimens and mail, and anything requiring a wet signature. The practical route is to start with the single task costing you the most rather than defining a whole role upfront, because the job's easier to scope once somebody's doing it. Hourly and cancel-anytime arrangements suit that far better than a quarterly minimum. For the task-level breakdown, see virtual medical assistant duties.

What time of day does a cosmetic surgery enquiry arrive, and is a virtual medical assistant awake?

Mostly outside office hours, which is the point, because the practice that answers first gets the consultation, settled with four contractual points.

BAA versus HIPAA training. A Business Associate Agreement puts breach liability in writing. "HIPAA-trained" describes a person who sat a course. Five firms in this market state a BAA; the rest state training. Ask which you are getting, in writing.
Enquiry response speed decides revenue. These enquiries get comparison-shopped and arrive mostly outside office hours. The practice that replies first books the consultation, so ask for the target response time and the shift pattern.
Commitment before certainty. Terms run from a Flexi Plan with no minimum hours to a 3-month minimum at 20 hours a week. Match the term to how sure you are.
Access scope. Grant the minimum systems access each task needs and review it quarterly and on every staff change.
Time zone against your day. Ask for the shift pattern rather than the delivery country, which matters most where staff are offshore.

How much does a virtual medical assistant cost?

One firm publishes a rate here. Honest Taskers is $10.00 to $12.65 an hour with no weekly minimum. The other six on this list, Intrepy Healthcare Marketing, Healthcare Success, Athena, My Mountain Mover, DocVA and Virtual Nurse Rx, quote on request. For cosmetic surgery practices the unit worth computing is cost per enquiry converted to a booked consultation, which you can work out from a two-week sample rather than from a quote. Rates were checked on August 24, 2026 and change often. For rate context, see how much a virtual medical assistant costs in 2026.

Can the virtual medical assistant company answer a cosmetic surgery enquiry out of hours?

Ask for the roster covering evenings and weekends, plus a signed BAA, a published rate and an exit you can use.

A signed Business Associate Agreement. Five firms in this market state one. Get the document before access, not after the first shift.
A published rate. An undisclosed rate means you negotiate compliance terms alongside the money.
An exit you can use. Cancel-anytime, no lock-in, month-to-month and a no-minimum Flexi Plan all exist here.
Out-of-hours enquiry cover. Cosmetic enquiries arrive outside office hours. Ask for the shift pattern.
Named systems experience. Ask which practice management and EHR systems the specific assistant has worked in, and who trains them on yours.

Which cosmetic surgery enquiry should a virtual medical assistant return first?

The one that came in overnight, because by mid-morning it has already called somebody else.

Measure one month of enquiry response time and consultation-to-surgery conversion so you have a baseline to judge against.
List the five tasks you would hand over in week one, with the system each requires.
Mark which touch protected health information, which decides whether a BAA is mandatory.
Shortlist on stated BAA, published pricing and exit terms before reading any quality claims.
Review at four weeks against the baseline rather than against an impression, then widen scope.

For a fuller hiring walkthrough, read how to hire a virtual medical assistant.

Methodology and sources

We read each company's own website on August 24, 2026, recording the scope offered, the HIPAA and Business Associate Agreement position in each firm's exact wording, published pricing, commitment terms and the verified facts each publishes. We set aside claims about screening quality and talent percentiles, because every firm makes them and none is checkable from outside; where such figures appear above they are labelled as the company's own claim. Wage context is from the U.S. Bureau of Labor Statistics May 2025 Occupational Employment and Wage Statistics. Business Associate Agreement obligations are set by the HIPAA Privacy and Security Rules. Where a company published no figure we marked it "not publicly listed" rather than guessing; practice counts, retention rates and savings claims are company-reported and we did not audit them. Portiva, Pearl Talent and Wishup were excluded because their sites refuse automated requests, and Phoenix Virtual Solutions was excluded because its domain now returns an expiration notice.

The fastest way to narrow this market is to decide which tasks touch patient data, because that single question removes several firms. Our explainer on what a virtual medical assistant is covers the scope a remote hire can own for cosmetic surgery practices, and where the compliance obligation begins.

Speak with Honest Taskers about staffing cosmetic surgery practices.

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