Q: How much does a virtual medical assistant for federally qualified health centers cost?

Four firms publish rates: Care VMA Health starts at $9 an hour, Hello Rache is $9.50, Honest Taskers is $10.00 to $12.65, and HelpSquad Health is $8 to $10 for back-office work or $10 to $13 for patient-facing. Staffingly is $399 a week for 45 hours. A US medical secretary earned a median $22.08 an hour in May 2025 by comparison.

What does a virtual medical assistant do for federally qualified health centers?

The work is administrative: managing high call volume and appointment scheduling across services; supporting eligibility; sliding fee scale and enrollment paperwork; running recall and preventative outreach across a large panel. Clinical judgement, assessment and anything requiring a license stay with your own clinicians.

Do these companies sign a HIPAA Business Associate Agreement?

Some do and some state only HIPAA training, which is not the same. My Mountain Mover states a signed BAA is part of every healthcare contract, Virtual Nurse Rx provides one to every client, HelpSquad Health includes it in the rate, Staffingly reports a signed BAA alongside SOC 2 Type II and ISO 27001, and Honest Taskers signs one before PHI access.

How quickly can an assistant start?

Virtual Nurse Rx reports an average 48-hour deployment and Care VMA Health advertises 48-hour matching. My Mountain Mover states hiring within 7 to 14 days and Rockstar Global reports a 7 to 14 day implementation. Most of the elapsed time is your own onboarding, so preparing system access and a task list shortens it.

Can I try one without a long commitment?

Yes, Hello Rache states cancel anytime with no long-term commitment, Care VMA Health offers no long-term contracts and a Flexi Plan with no minimum hours, DocVA states a contract with no lock-in period, Virtual Nurse Rx is month-to-month, and Honest Taskers provides a two-week working trial on the first hire.

Will the assistant know federally qualified health center workflows?

Ask rather than assume. My Mountain Mover states pre-trained healthcare talent experienced in widely used electronic health records across 50-plus specialties, MEDVA names its practice-type breakdown, and DocVA states its assistants are experienced healthcare professionals. Request the specific assistant's background in federally qualified health centers and who trains them on your systems.

What administrative work matters most in an FQHC?

Access and eligibility. High call volume with limited front-desk capacity means patients cannot get through, and eligibility paperwork determines both patient cost and center revenue. Both are administrative and both directly affect the mission.

Can an assistant support bilingual patient communication?

Yes, and it matters here. MEDVA names bilingual Spanish assistants as a specific capability, and Honest Taskers recruits in Latin America. Ask for the individual assistant's language assessment rather than accepting a general bilingual claim.

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Last updated: 2026-08-24

Honest Taskers, My Virtual Scribe, and TransDyne lead this year's shortlist of virtual medical assistant companies for federally qualified health centers, nine firms ranked on published pricing, the Business Associate Agreement position each states in its own words, commitment terms, and what each publishes about itself. For federally qualified health centers the work that matters is managing high call volume and appointment scheduling across services. Below we set out whether eligibility and the phone can sit with one person, what a missed eligibility error costs, what the work costs, whether a provider understands sliding scale paperwork, and which queue to answer first. Of the nine here, three publish a rate and two state a signed BAA, and those two columns narrow the list faster than any claim about quality.

Disclosure: Honest Taskers publishes this list and appears at position 1. We're judged on the same five published criteria as every other company here.

At a glance

1Honest Taskers
2My Virtual Scribe
3TransDyne
4Staffingly
5Neolytix
6Wing Assistant
7MyOutDesk
8Virtual Latinos
9Remote Leverage

How we chose the best virtual medical assistant companies for federally qualified health centers

We ranked these firms on five facts, each read at the provider's own website on August 24, 2026: the scope each offers federally qualified health centers, the HIPAA and Business Associate Agreement position in the firm's exact wording, published pricing, commitment terms, and the verified detail each publishes. We ignored claims about screening quality and talent percentiles, because every firm in this market makes them and none is checkable from outside. What's checkable is what a firm will commit to. For federally qualified health centers the additional question is whether the assistant can handle supporting eligibility without being taught the basics first.

Best virtual medical assistant companies for federally qualified health centers compared

The table ranks all 9 on the same columns, Honest Taskers first because we publish the list. Facts were read on August 24, 2026 and change often, so treat them as a starting point, not a quote.

Virtual medical assistant companies for federally qualified health centers compared on the criteria stated below, read at each provider's own site.
Company	What the firm offers	HIPAA / BAA as stated	Published pricing	Model	Notable verified facts
Honest Taskers	Hourly placed staff working in your own systems across reception, intake, records, prior authorization, billing support and patient outreach	BAA when PHI is accessed; HIPAA compliance verified by Accountable	$10.00–$12.65/hr	Hourly, no minimum; two-week trial	Licensed nurses and physicians in pool; 99.6% average monthly retention
My Virtual Scribe	Medical scribes and virtual assistants	Not publicly listed	$10/hr	Documentation service	People; $10/hr flat, no contract or setup fees, first 40 hours free; None stated
TransDyne	AI-powered virtual scribes, AI-assisted transcription, record review, RCM	HIPAA-compliant across all services (but see limitation)	Not publicly listed	Documentation service	Hybrid, AI-led with expert transcriptionists; Not publicly listed; HIPAA-compliant across all services
Staffingly	Billing, coding, prior authorization, front office and documentation staffing	Signed BAA; SOC 2 Type II; ISO/IEC 27001:2022; $5M E&O cover (company-reported)	$399/wk at 45 hrs; $299 at 10+	Flat weekly	India, Pakistan, Bangladesh; AI-assisted, human-verified
Neolytix	Virtual assistants alongside revenue cycle management, coding audit, CVO credentialing, provider enrollment and licensing	ISO 27001 certified; HIPAA stated	Not publicly listed	Not publicly listed	VAs plus RCM and credentialing; 270+ orgs, 31 specialties, 40 states
Wing Assistant	Healthcare virtual assistant and customer service roles with 24/7 specialist availability	Healthcare VA product named; no HIPAA detail published	Not publicly listed	Not publicly listed	10,000+ active assistants and 2M+ screened yearly, both company-reported; 24/7 cover
MyOutDesk	General administrative support, customer service, bookkeeping, marketing, inside sales and transaction coordination	SOC 2 certified and audited (company-reported); "HIPAA Verified"; PCI-DSS ready	$1,988/mo managed; $2,500/mo specialized	Full time only, 8h x 5d	17+ years; 8,500+ businesses served; hire in ~1 week; "top 0.7% of talent" is its own claim
Virtual Latinos	Latin America	States no signed BAA	$1.8K–$3.7K/mo	Placed remote staff	$1.8K–$3.7K/mo full-time (160 hrs/mo), tiered by experience; Healthcare and medical line; patient scheduling, billing support; "HIPAA-conscious" training, NDAs; no signed
Remote Leverage	Brazil, Argentina, Mexico, Colombia, Chile and Peru (explicit)	Not publicly listed	$6–$10/hr	Placed remote staff	$6–$10/hr ($6–8 entry, $8–10 experienced), one-time placement fee, $100 refundable deposit to start a search; Patient intake and scheduling, insurance verification, prior

Read the compliance and pricing columns together. The firms that publish a rate aren't the ones with the weakest compliance position, which is the usual assumption, and several firms publish neither a price nor commitment terms nor a Business Associate Agreement, which means three separate negotiations before you can compare them to anything. For federally qualified health centers the scope column matters too, because sliding fee scale and enrollment paperwork isn't work every provider has done before.

1. Honest Taskers

Best for: federally qualified health centers that want a published hourly rate, a signed BAA and third-party verified compliance with no minimum.

Pricing: $10.00–$12.65/hrCompliance: HIPAA verified by Accountable; BAACommitment: Hourly, no minimumFirst hire: Two-week working trial

Honest Taskers is where this list starts because the compliance and pricing questions are answered in public rather than in a quote. For federally qualified health centers the placed assistant works your time zone inside your own systems on managing high call volume and appointment scheduling across services, supporting eligibility, sliding fee scale and enrollment paperwork, and running recall and preventative outreach across a large panel. Staff are trained on HIPAA and data privacy under a dedicated compliance officer, a Business Associate Agreement is signed before anyone touches protected health information, and HIPAA compliance is verified by Accountable rather than asserted internally. The talent pool includes licensed nurses and physicians. Rates run $10.00 to $12.65 an hour depending on role, background, schedule and location, billed hourly with no weekly minimum, and the first hire comes with a two-week working trial. Honest Taskers reports 99.6% average monthly retention. See the multi-purpose virtual medical assistant service for role detail.

Limitation: staff work remotely and administratively, so clinical assessment, treatment decisions and every clinical conversation in federally qualified health centers stays with your own clinicians, and Honest Taskers describes its security environment as SOC 2 audit ready rather than holding a SOC 2 or ISO 27001 certification of the kind Staffingly and MyOutDesk publish.

2. My Virtual Scribe

Best for: Federally qualified health centers weighing a documentation option alongside placed assistants.

Pricing: $10/hrCompliance: Not publicly listedModel: Documentation serviceCategory: Documentation

My Virtual Scribe is a documentation and transcription specialist, so it targets the charting load rather than the schedule. Read from its own site: Services: Medical scribes and virtual assistants; People or AI: People; Published pricing: $10/hr flat, no contract or setup fees, first 40 hours free; Compliance (as stated): None stated.

Limitation: states no HIPAA or compliance posture at all, which is a notable gap for documentation work

3. TransDyne

Best for: Federally qualified health centers weighing a documentation option alongside placed assistants.

Pricing: Not publicly listedCompliance: HIPAA-compliant across all services (but seeModel: Documentation serviceCategory: Documentation

TransDyne is a documentation and transcription specialist, so it targets the charting load rather than the schedule. Read from its own site: Services: AI-powered virtual scribes, AI-assisted transcription, record review, RCM; People or AI: Hybrid, AI-led with expert transcriptionists; Published pricing: Not publicly listed.

Limitation: AI-led rather than human-led, and no pricing or turnaround published

4. Staffingly

Best for: federally qualified health centers wanting the lowest published cost with SOC 2 Type II and ISO 27001 behind it.

Pricing: $399/wk at 45 hrs; $299 at 10+Compliance: SOC 2 Type II, ISO 27001, signed BAACommitment: Flat weeklyDelivery: India, Pakistan, Bangladesh

Staffingly has the strongest documented security position in this market. It has the strongest documented security position in the pool, reporting SOC 2 Type II, ISO/IEC 27001:2022, a signed Business Associate Agreement and a $5 million errors and omissions and cyber policy, all company-reported, and it publishes its rate at $399 a week per person for 45 hours falling to $299 at ten or more, which is under $9 an hour at the top tier. Work spans billing, coding, prior authorization, front office and documentation from facilities in India, Pakistan and Bangladesh.

Limitation: its workflow is AI-assisted with a person verifying output rather than fully human, and offshore delivery means overlap with your working day must be arranged as a shift.

5. Neolytix

Best for: small federally qualified health centers whose need spans assistants, billing and credentialing.

Pricing: Not publicly listedCompliance: ISO 27001 certifiedCommitment: Not publicly listedBase: Chicago

Neolytix is the option that scales down to a small practice. It's the option that scales down rather than up, publishing explicit small-practice and mid-market tiers where most firms chase larger contracts. Virtual assistants sit alongside revenue cycle management, coding audit, credentials verification organization credentialing, provider enrollment and licensing, so one firm can absorb the billing or credentialing work an assistant would otherwise be chasing. It reports 270-plus organizations across 31 specialties in 40 states and is ISO 27001 certified.

Limitation: it publishes no pricing and no commitment terms, and its center of gravity is revenue cycle work rather than front-office staffing.

6. Wing Assistant

Best for: federally qualified health centers needing round-the-clock cover or fast replacement from the deepest bench.

Pricing: Not publicly listedCompliance: No HIPAA detail publishedCommitment: Not publicly listedScale: 10,000+ active assistants

Wing Assistant is the scale option, which means replacement speed and out-of-hours cover. It brings the deepest bench of any firm here, reporting more than 10,000 active assistants and more than two million applicants screened annually, with 24/7 specialist availability and a company-reported 4.8 out of 5 average rating. A healthcare virtual assistant is one of its named products alongside customer service representatives and administrative and executive assistants, so scale and out-of-hours coverage are its arguments.

Limitation: it publishes no pricing, no delivery location, no commitment terms and no HIPAA detail beyond having a healthcare product.

7. MyOutDesk

Best for: federally qualified health centers wanting a published monthly rate, a SOC 2 audit and general business breadth.

Pricing: $1,988/mo managed; $2,500/mo specializedCompliance: SOC 2 audited; HIPAA VerifiedCommitment: Full time onlyExperience: 17+ years

MyOutDesk is the generalist with the strongest audit trail. It publishes $1,988 a month for managed outsourcing and $2,500 for specialized support, both full time at eight hours a day five days a week, around $12 an hour at the lower tier. Its compliance documentation is unusually strong for a generalist: SOC 2 certified and audited (company-reported), described as HIPAA Verified, and HIPAA and PCI-DSS compliance ready. It reports 17-plus years, 8,500 or more businesses served and hiring in as little as one week.

Limitation: it is a generalist rather than a healthcare specialist, offers no part-time option, and "HIPAA Verified" is its own description rather than an independent certification.

8. Virtual Latinos

Best for: Federally qualified health centers weighing a regional staffing option alongside placed assistants.

Pricing: $1.8K–$3.7K/moCompliance: States no signed BAAModel: Placed remote staffCategory: Regional staffing

Virtual Latinos recruits in one specific region and prices for that region, which is worth knowing before comparing it to a US-managed firm. Read from its own site: Talent location (as stated): Latin America; Published pricing: $1.8K–$3.7K/mo full-time (160 hrs/mo), tiered by experience; Healthcare roles named: Healthcare and medical line.

Limitation: no BAA is described publicly, which is a real gap for PHI work

9. Remote Leverage

Best for: Federally qualified health centers weighing a regional staffing option alongside placed assistants.

Pricing: $6–$10/hrCompliance: Not publicly listedModel: Placed remote staffCategory: Regional staffing

Remote Leverage recruits in one specific region and prices for that region, which is worth knowing before comparing it to a US-managed firm. From the company's own material: Talent location (as stated): Brazil, Argentina, Mexico, Colombia, Chile and Peru (explicit); Published pricing: $6–$10/hr ($6–8 entry, $8–10 experienced), one-time placement fee.

Limitation: no HIPAA or BAA statement at all, despite an itemized healthcare role list

Can a virtual medical assistant handle eligibility as well as the phone?

Both, and at a health center they're the same conversation, since call volume and eligibility paperwork arrive together. The cost gap is large: a medical secretary or administrative assistant earned a median $22.08 an hour, about $45,930 a year, according to the U.S. Bureau of Labor Statistics May 2025 wage data for secretaries and administrative assistants, before benefits, payroll tax and a desk, against published remote rates from $9 an hour. Keep in the building whatever genuinely needs a person there: greeting patients, physical specimens and mail, and anything requiring a wet signature. The practical route is to start with the single task costing you the most rather than defining a whole role upfront, because the job's easier to scope once somebody's doing it. Hourly and cancel-anytime arrangements suit that far better than a quarterly minimum. For the task-level breakdown, see virtual medical assistant duties.

What does an eligibility error a virtual medical assistant missed cost a center?

Twice over, because eligibility determines what the patient pays and what the center can claim, settled with four contractual points before anyone starts.

BAA versus HIPAA training. A Business Associate Agreement puts breach liability in writing. "HIPAA-trained" describes a person who sat a course. Five firms in this market state a BAA; the rest state training. Ask which you are getting, in writing.
Sliding scale and eligibility paperwork. Eligibility determination affects what a patient pays and what the center can claim. Ask how the provider handles incomplete documentation without turning patients away.
Commitment before certainty. Terms run from a Flexi Plan with no minimum hours to a 3-month minimum at 20 hours a week. Match the term to how sure you are.
Access scope. Grant the minimum systems access each task needs and review it quarterly and on every staff change.
Time zone against your day. Ask for the shift pattern rather than the delivery country, which matters most where staff are offshore.

How much does a virtual medical assistant cost?

Three firms publish a rate here. Honest Taskers is $10.00 to $12.65 an hour with no weekly minimum. Staffingly is $399 a week per person for 45 hours, under $9 an hour at ten or more people. MyOutDesk publishes $1,988 a month full time. The other six on this list, My Virtual Scribe, TransDyne, Neolytix, Wing Assistant, Virtual Latinos and Remote Leverage, quote on request. For federally qualified health centers the unit worth computing is cost per call answered and eligibility completed, which you can work out from a two-week sample rather than from a quote. Rates were checked on August 24, 2026 and change often. For rate context, see how much a virtual medical assistant costs in 2026.

Does the virtual medical assistant company understand sliding scale paperwork?

Ask how it determines a fee band, plus a signed BAA, a published rate and an exit you can use.

A signed Business Associate Agreement. Five firms in this market state one. Get the document before access, not after the first shift.
A published rate. An undisclosed rate means you negotiate compliance terms alongside the money.
An exit you can use. Cancel-anytime, no lock-in, month-to-month and a no-minimum Flexi Plan all exist here.
Bilingual capability, tested. Ask how language fluency was assessed and request a call recording.
Named systems experience. Ask which practice management and EHR systems the specific assistant has worked in, and who trains them on yours.

Which health center queue should a virtual medical assistant answer first?

The main line, because a patient who cannot get through is a patient the center did not serve.

Measure one month of missed-call rate and eligibility paperwork completion so you have a baseline to judge against.
List the five tasks you would hand over in week one, with the system each requires.
Mark which touch protected health information, which decides whether a BAA is mandatory.
Shortlist on stated BAA, published pricing and exit terms before reading any quality claims.
Review at four weeks against the baseline rather than against an impression, then widen scope.

For a fuller hiring walkthrough, read how to hire a virtual medical assistant.

Methodology and sources

We read each company's own website on August 24, 2026, recording the scope offered, the HIPAA and Business Associate Agreement position in each firm's exact wording, published pricing, commitment terms and the verified facts each publishes. We set aside claims about screening quality and talent percentiles, because every firm makes them and none is checkable from outside; where such figures appear above they are labelled as the company's own claim. Wage context is from the U.S. Bureau of Labor Statistics May 2025 Occupational Employment and Wage Statistics. Business Associate Agreement obligations are set by the HIPAA Privacy and Security Rules. Where a company published no figure we marked it "not publicly listed" rather than guessing; practice counts, retention rates and savings claims are company-reported and we did not audit them. Portiva, Pearl Talent and Wishup were excluded because their sites refuse automated requests, and Phoenix Virtual Solutions was excluded because its domain now returns an expiration notice.

The fastest way to narrow this market is to decide which tasks touch patient data, because that single question removes several firms. Our explainer on what a virtual medical assistant is covers the scope a remote hire can own for federally qualified health centers, and where the compliance obligation begins.

Speak with Honest Taskers about staffing federally qualified health centers.

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