Q: How much does a virtual medical assistant for independent physician practices cost?

Four firms publish rates: Care VMA Health starts at $9 an hour, Hello Rache is $9.50, Honest Taskers is $10.00 to $12.65, and HelpSquad Health is $8 to $10 for back-office work or $10 to $13 for patient-facing. Staffingly is $399 a week for 45 hours. A US medical secretary earned a median $22.08 an hour in May 2025 by comparison.

Q: What happens if the assistant leaves?

Ask before you depend on the role. MEDVA states it places a replacement at no additional cost and Honest Taskers reports 99.6% average monthly retention. Most firms in this market do not address backup cover on their sites, so get the arrangement in writing.

What does a virtual medical assistant do for independent physician practices?

The work is administrative: covering front-desk and phone work without adding a salaried role; handling insurance verification; prior authorization and claim follow-up; managing the refill queue and records requests. Clinical judgement, assessment and anything requiring a license stay with your own clinicians.

Do these companies sign a HIPAA Business Associate Agreement?

Some do and some state only HIPAA training, which is not the same. My Mountain Mover states a signed BAA is part of every healthcare contract, Virtual Nurse Rx provides one to every client, HelpSquad Health includes it in the rate, Staffingly reports a signed BAA alongside SOC 2 Type II and ISO 27001, and Honest Taskers signs one before PHI access.

How quickly can an assistant start?

Virtual Nurse Rx reports an average 48-hour deployment and Care VMA Health advertises 48-hour matching. My Mountain Mover states hiring within 7 to 14 days and Rockstar Global reports a 7 to 14 day implementation. Most of the elapsed time is your own onboarding, so preparing system access and a task list shortens it.

Can I try one without a long commitment?

Yes, Hello Rache states cancel anytime with no long-term commitment, Care VMA Health offers no long-term contracts and a Flexi Plan with no minimum hours, DocVA states a contract with no lock-in period, Virtual Nurse Rx is month-to-month, and Honest Taskers provides a two-week working trial on the first hire.

Will the assistant know independent physician practice workflows?

Ask rather than assume. My Mountain Mover states pre-trained healthcare talent experienced in widely used electronic health records across 50-plus specialties, MEDVA names its practice-type breakdown, and DocVA states its assistants are experienced healthcare professionals. Request the specific assistant's background in independent physician practices and who trains them on your systems.

Is a remote assistant affordable for an independent practice?

Generally yes, because the hours needed are modest and several firms price for it. Care VMA Health starts at $9 an hour with a no-minimum Flexi Plan, Hello Rache is $9.50 with cancel-anytime terms, and Honest Taskers bills hourly with no weekly minimum.

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Last updated: 2026-08-24

Honest Taskers, GoTranscript, and My Virtual Scribe lead this year's shortlist of virtual medical assistant companies for independent physician practices, nine firms ranked on published pricing, the Business Associate Agreement position each states in its own words, commitment terms, and what each publishes about itself. For independent physician practices the work that matters is covering front-desk and phone work without adding a salaried role. Below we set out whether the front desk can be covered without a salary, what happens when your one person is off, what the work costs, whether a provider gives cover, and which number to move first. Of the nine here, two publish a rate and three state a signed BAA, and those two columns narrow the list faster than any claim about quality.

Disclosure: Honest Taskers publishes this list and appears at position 1. We're judged on the same five published criteria as every other company here.

At a glance

1Honest Taskers
2GoTranscript
3My Virtual Scribe
4My Mountain Mover
5DocVA
6Virtual Nurse Rx
7VMeDx
8Rockstar Global
9Care VMA Health

How we chose the best virtual medical assistant companies for independent physician practices

We ranked these firms on five facts, each read at the provider's own website on August 24, 2026: the scope each offers independent physician practices, the HIPAA and Business Associate Agreement position in the firm's exact wording, published pricing, commitment terms, and the verified detail each publishes. We ignored claims about screening quality and talent percentiles, because every firm in this market makes them and none is checkable from outside. What's checkable is what a firm will commit to. For independent physician practices the additional question is whether the assistant can handle handling insurance verification without being taught the basics first.

Best virtual medical assistant companies for independent physician practices compared

The table ranks all 9 on the same columns, Honest Taskers first because we publish the list. Facts were read on August 24, 2026 and change often, so treat them as a starting point, not a quote.

Virtual medical assistant companies for independent physician practices compared on the criteria stated below, read at each provider's own site.
Company	What the firm offers	HIPAA / BAA as stated	Published pricing	Model	Notable verified facts
Honest Taskers	Hourly placed staff working in your own systems across reception, intake, records, prior authorization, billing support and patient outreach	BAA when PHI is accessed; HIPAA compliance verified by Accountable	$10.00–$12.65/hr	Hourly, no minimum; two-week trial	Licensed nurses and physicians in pool; 99.6% average monthly retention
GoTranscript	Medical transcription, patient records, clinical notes, research	SOC 2 Type II	$0.99/min	Documentation service	People, US-based transcribers with healthcare background; $0.99/min, volume discounts; HIPAA with BAA; SOC 2 Type II; 99%+ accuracy
My Virtual Scribe	Medical scribes and virtual assistants	Not publicly listed	$10/hr	Documentation service	People; $10/hr flat, no contract or setup fees, first 40 hours free; None stated
My Mountain Mover	Receptionist, scribe, administrative assistant and billing assistant roles across 50+ specialties, plus dental lines	Signed BAA is part of the contract for all healthcare clients	Not publicly listed	Hired within 7–14 days	1000+ practices; 1600+ VAs; 50+ specialties; staff experienced in major EHRs
DocVA	Patient calls, scheduling, insurance verification and prior authorization, records and chart prep, billing and live scribing	"HIPAA-certified" assistants handling PHI to in-office standard, but no BAA wording	Not publicly listed	Contract with no lock-in; cancel anytime	RNs, pharmacists, certified billers; Philippines; 150+ practices
Virtual Nurse Rx	Reception, intake, scheduling, verification, prior authorization, transcription, referral management, after-hours answering and live chat	BAA provided to every client	Not publicly listed	Month-to-month; 48-hour deployment	"No AI Does Your Work"; admin support only; Florida HQ, 50 states
VMeDx	Reception, prior authorization, remote scribing, RPM, billing and administrative support; separate dental and veterinary lines	"HIPAA-trained"; follows HIPAA-compliant processes, but no BAA wording	Not publicly listed	Not publicly listed	Prior auth, scribe, RPM, dental, vet; top 3%; 24/7; Nashville TN
Rockstar Global	Medical reception, verification and authorization specialists, billing, administrative support and credentialing	States "100% HIPAA-compliant", but no BAA wording	Not publicly listed	7–14 day implementation	Built for PT, OT, SLP, DSOs; 300th VA, 170+ practices; 97% retention
Care VMA Health	VMA, receptionist, administrative, RPM, chronic care management, patient care coordinator, billing, coder, triage and scribe roles	States "100% HIPAA Compliant", but no BAA wording	Starts at $9/hr	No long-term contracts; Flexi Plan with no minimum hours	48-hour matching; US-based account management; RPM, CCM, triage, coder roles

Read the compliance and pricing columns together. The firms that publish a rate aren't the ones with the weakest compliance position, which is the usual assumption, and several firms publish neither a price nor commitment terms nor a Business Associate Agreement, which means three separate negotiations before you can compare them to anything. For independent physician practices the scope column matters too, because prior authorization and claim follow-up isn't work every provider has done before.

1. Honest Taskers

Best for: independent physician practices that want a published hourly rate, a signed BAA and third-party verified compliance with no minimum.

Pricing: $10.00–$12.65/hrCompliance: HIPAA verified by Accountable; BAACommitment: Hourly, no minimumFirst hire: Two-week working trial

Honest Taskers is where this list starts because the compliance and pricing questions are answered in public rather than in a quote. For independent physician practices the placed assistant works your time zone inside your own systems on covering front-desk and phone work without adding a salaried role, handling insurance verification, prior authorization and claim follow-up, and managing the refill queue and records requests. Staff are trained on HIPAA and data privacy under a dedicated compliance officer, a Business Associate Agreement is signed before anyone touches protected health information, and HIPAA compliance is verified by Accountable rather than asserted internally. The talent pool includes licensed nurses and physicians. Rates run $10.00 to $12.65 an hour depending on role, background, schedule and location, billed hourly with no weekly minimum, and the first hire comes with a two-week working trial. Honest Taskers reports 99.6% average monthly retention. See the multi-purpose virtual medical assistant service for role detail.

Limitation: staff work remotely and administratively, so clinical assessment, treatment decisions and every clinical conversation in independent physician practices stays with your own clinicians, and Honest Taskers describes its security environment as SOC 2 audit ready rather than holding a SOC 2 or ISO 27001 certification of the kind Staffingly and MyOutDesk publish.

2. GoTranscript

Best for: Independent physician practices weighing a documentation option alongside placed assistants.

Pricing: $0.99/minCompliance: SOC 2 Type IIModel: Documentation serviceCategory: Documentation

GoTranscript is a documentation and transcription specialist, so it targets the charting load rather than the schedule. From the company's own material: Services: Medical transcription, patient records, clinical notes, research; People or AI: People, US-based transcribers with healthcare background; Published pricing: $0.99/min.

Limitation: 5-day standard turnaround is slower than transcription-only rivals

3. My Virtual Scribe

Best for: Independent physician practices weighing a documentation option alongside placed assistants.

Pricing: $10/hrCompliance: Not publicly listedModel: Documentation serviceCategory: Documentation

My Virtual Scribe is a documentation and transcription specialist, so it targets the charting load rather than the schedule. Read from its own site: Services: Medical scribes and virtual assistants; People or AI: People; Published pricing: $10/hr flat, no contract or setup fees, first 40 hours free; Compliance (as stated): None stated.

Limitation: states no HIPAA or compliance posture at all, which is a notable gap for documentation work

4. My Mountain Mover

Best for: independent physician practices that want a signed BAA as standard contract terms and breadth across specialties.

Pricing: Not publicly listedCompliance: Signed BAA in every healthcare contractCommitment: Not publicly listedSpeed: Hired in 7–14 days

My Mountain Mover settles the compliance question in the contract rather than in negotiation. It gives the clearest contractual answer here, stating that a signed HIPAA Business Associate Agreement is part of the contract provided to all healthcare clients rather than something you negotiate. Talent is described as pre-trained healthcare staff experienced in major EHR systems such as Epic and athenahealth, and it reports 1000 or more practices served, 1600 or more pre-trained assistants and coverage of 50 or more specialties, with hiring completed in 7 to 14 days.

Limitation: it publishes no pricing at all, and its claim that practices save up to 70% on overhead carries no published methodology.

5. DocVA

Best for: independent physician practices whose work runs into clinical or medication questions and want no lock-in.

Pricing: Not publicly listedCompliance: HIPAA training (company-reported)Commitment: Contract, no lock-inStaff: RNs, pharmacists, certified billers

DocVA hires from a different pool than most, which shows on anything clinically adjacent. What's different is who it hires: it states every assistant is an experienced healthcare professional, naming registered nurses, pharmacists, certified billers and experienced medical scribes. Commercially it's unusually clear, stating there's a contract but no lock-in period and you can cancel at any time. Delivery is from the Philippines, assistants are described as HIPAA-certified handling protected health information to in-office standard, and it reports 1,000-plus assistants placed across 150 or more practices.

Limitation: no pricing is published, and while assistants are described as HIPAA-certified there is no Business Associate Agreement wording, which is the document that allocates liability.

6. Virtual Nurse Rx

Best for: independent physician practices needing cover within days, month-to-month, with an explicit no-AI position.

Pricing: Not publicly listedCompliance: BAA provided to every clientCommitment: Month-to-monthSpeed: 48-hour average deployment

Virtual Nurse Rx is the fastest to deploy and the most explicit about scope. Two published statements make it worth attention. It provides a BAA to every client on month-to-month engagements with an average 48-hour deployment, and it states plainly that it offers administrative support only, with clinical decisions always remaining with your licensed providers, despite RN and MD framing in its own positioning. It also advertises a "100% Human-Performed Service: No AI Does Your Work". It's headquartered in Florida and serves all 50 states.

Limitation: no pricing is published, and the RN and MD framing sits awkwardly beside its own statement that the service is administrative support only.

7. VMeDx

Best for: independent physician practices wanting reception, prior authorization and scribing from one vendor.

Pricing: Not publicly listedCompliance: HIPAA-trained assistantsCommitment: Not publicly listedBase: Nashville, Tennessee

VMeDx covers the widest span of adjacent roles under one vendor. Its role list is among the broadest here, covering virtual medical assistant, receptionist, prior authorization specialist, remote scribe, billing assistant, remote patient monitoring and administrative assistant, plus dedicated dental and veterinary lines. Training is stated in electronic medical record systems, medical coding and billing and US healthcare regulations, candidates are screened to what it calls the top 3%, availability is 24/7, and it is based in Nashville, Tennessee.

Limitation: it publishes neither pricing nor commitment terms nor any BAA wording, and states no delivery location for its staff.

8. Rockstar Global

Best for: independent physician practices in therapy or dental group settings wanting a provider built for that market.

Pricing: Not publicly listedCompliance: States 100% HIPAA-compliantCommitment: 7–14 day implementationFocus: PT, OT, SLP and DSOs

Rockstar Global is the only firm here built around named practice types. Formerly Virtual Rockstar, it is the only firm in this pool built around named practice types rather than healthcare generally: physical therapy, occupational therapy, speech-language pathology and dental service organizations. Roles include medical reception, verification and authorization specialists, billing and credentialing, supported by an internal VA Academy. It reports placing its 300th assistant across more than 170 private practices with 97% practice partner retention and a 7 to 14 day implementation.

Limitation: it publishes no pricing and no BAA wording, and its focus on therapy practices and dental service organizations means other practice types are not its core market.

9. Care VMA Health

Best for: independent physician practices wanting a $9 starting rate, no long-term contract and a no-minimum plan.

Pricing: Starts at $9/hrCompliance: States 100% HIPAA compliantCommitment: No long-term contractsSpeed: 48-hour matching

Care VMA Health is the most flexible published arrangement in this market. It publishes a rate starting at $9 an hour with three plan shapes, part time at 15 to 35 hours a week, full time above 35, and a Flexi Plan with no minimum hours at all, on no long-term contracts with 48-hour matching. Its role list is wide, covering virtual medical assistant, receptionist, admin, remote patient monitoring, chronic care management, patient care coordinator, billing assistant, remote coder, telehealth assistant, telephone triage assistant and scribe, with US-based account management.

Limitation: it states no Business Associate Agreement despite claiming full HIPAA compliance, does not say where its staff are based, and names no specialties.

Can a virtual medical assistant cover an independent practice front desk without a salaried role?

That's the whole proposition, with insurance verification behind it. Neither job needs a desk in the building. The cost gap is large: a medical secretary or administrative assistant earned a median $22.08 an hour, about $45,930 a year, according to the U.S. Bureau of Labor Statistics May 2025 wage data for secretaries and administrative assistants, before benefits, payroll tax and a desk, against published remote rates from $9 an hour. Keep in the building whatever genuinely needs a person there: greeting patients, physical specimens and mail, and anything requiring a wet signature. The practical route is to start with the single task costing you the most rather than defining a whole role upfront, because the job's easier to scope once somebody's doing it. Hourly and cancel-anytime arrangements suit that far better than a quarterly minimum. For the task-level breakdown, see virtual medical assistant duties.

What happens to an independent practice when its one virtual medical assistant is off?

Everything stops, because small practices hire one person and depend on them entirely, which is why cover is settled with four contractual points first.

BAA versus HIPAA training. A Business Associate Agreement puts breach liability in writing. "HIPAA-trained" describes a person who sat a course. Five firms in this market state a BAA; the rest state training. Ask which you are getting, in writing.
One person is a single point of failure. Small practices often hire one remote assistant and depend on them entirely. Ask about replacement and backup cover before you build the workflow around one individual.
Commitment before certainty. Terms run from a Flexi Plan with no minimum hours to a 3-month minimum at 20 hours a week. Match the term to how sure you are.
Access scope. Grant the minimum systems access each task needs and review it quarterly and on every staff change.
Time zone against your day. Ask for the shift pattern rather than the delivery country, which matters most where staff are offshore.

How much does a virtual medical assistant cost?

Two firms publish a rate here. Honest Taskers is $10.00 to $12.65 an hour with no weekly minimum. Care VMA Health starts at $9 an hour with a Flexi Plan carrying no minimum hours. The other seven on this list, GoTranscript, My Virtual Scribe, My Mountain Mover, DocVA, Virtual Nurse Rx, VMeDx and Rockstar Global, quote on request. For independent physician practices the unit worth computing is cost per call answered and claim followed up, which you can work out from a two-week sample rather than from a quote. Rates were checked on August 24, 2026 and change often. For rate context, see how much a virtual medical assistant costs in 2026.

Does the virtual medical assistant company provide cover when your person is away?

Ask who covers and whether they've seen your systems, plus a signed BAA, a published rate and an exit you can use.

A signed Business Associate Agreement. Five firms in this market state one. Get the document before access, not after the first shift.
A published rate. An undisclosed rate means you negotiate compliance terms alongside the money.
An exit you can use. Cancel-anytime, no lock-in, month-to-month and a no-minimum Flexi Plan all exist here.
Replacement and backup terms. A solo practice cannot absorb an unplanned gap. Get cover arrangements in writing.
Named systems experience. Ask which practice management and EHR systems the specific assistant has worked in, and who trains them on yours.

Which independent practice number should a virtual medical assistant move first?

Missed calls, because it's already counted and days in accounts receivable follows it down.

Measure one month of missed-call rate and days in accounts receivable so you have a baseline to judge against.
List the five tasks you would hand over in week one, with the system each requires.
Mark which touch protected health information, which decides whether a BAA is mandatory.
Shortlist on stated BAA, published pricing and exit terms before reading any quality claims.
Review at four weeks against the baseline rather than against an impression, then widen scope.

For a fuller hiring walkthrough, read how to hire a virtual medical assistant.

Methodology and sources

We read each company's own website on August 24, 2026, recording the scope offered, the HIPAA and Business Associate Agreement position in each firm's exact wording, published pricing, commitment terms and the verified facts each publishes. We set aside claims about screening quality and talent percentiles, because every firm makes them and none is checkable from outside; where such figures appear above they are labelled as the company's own claim. Wage context is from the U.S. Bureau of Labor Statistics May 2025 Occupational Employment and Wage Statistics. Business Associate Agreement obligations are set by the HIPAA Privacy and Security Rules. Where a company published no figure we marked it "not publicly listed" rather than guessing; practice counts, retention rates and savings claims are company-reported and we did not audit them. Portiva, Pearl Talent and Wishup were excluded because their sites refuse automated requests, and Phoenix Virtual Solutions was excluded because its domain now returns an expiration notice.

The fastest way to narrow this market is to decide which tasks touch patient data, because that single question removes several firms. Our explainer on what a virtual medical assistant is covers the scope a remote hire can own for independent physician practices, and where the compliance obligation begins.

Speak with Honest Taskers about staffing independent physician practices.

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